Use the Rehire Employee task if you rehire a previously terminated employee. Because information about the employee was originally entered into Sage HRMS, this task can recover that employee’s prior information.
To rehire an employee:
- Select Employees > Tasks > Rehire Employee.
- From the table of former employees, select the employee you want to rehire, and then click .
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On the Steps for Rehire Employee Task page, select the Complete check boxes for the steps you want to complete now. Select the Schedule check boxes for the steps to schedule for yourself or another user to do later.
Note: Rehire Information is a required step so the Complete check box is automatically selected. Some steps may not be applicable to the employee you are rehiring. For example, if the employee has no dependents, you do not have to perform the Dependents and Beneficiaries step.
- Click to start moving through the steps you selected to complete now.
Steps in the Rehire Employee task
Use the Rehire Information page to enter the Rehire Date and verify the other information that Sage HRMS automatically fills in from the employee's previous information. If needed, you can update this information.
Click to move to the next step. Sage HRMS then automatically changes the employee status to Active (which displays on the Current Job and Job History pages); the status change date is today's date.
| Item | Description |
|---|---|
|
First Name, Middle Name, Last Name, Nickname |
Displays the employee’s names (from the Personal tab of the Demographics page). |
|
Rehire Date |
(Required) Enter the date the employee was rehired. |
|
Pay Frequency |
Displays the frequency that the employer pays the employee (from the Current Pay tab of the Current Pay page). |
|
Adjusted Seniority |
Displays the date from which seniority is calculated (from the Seniority tab of the HR Status page). |
|
Unit Pay Rate |
Displays the employee's pay rate (from the Current Pay tab of the Current Pay page). |
|
Job Title
|
Displays the employee's job title (from the Job tab of the Current Job page). |
Verify the information on the Demographics page, which contains tabs with basic personal information (such as the employee's address, telephone numbers, gender, and marital status) from when this person was an employee before.
If needed, update the information on this page.
Click to move to the next step.
Verify the information on the HR Status page, which contains tabs with information about the employee’s seniority, employment eligibility, military history, and union affiliation. The Last Hire Date is now the rehire date.
If needed, update the information on this page.
Click to move to the next step.
Verify the information on the Current Pay page, which contains tabs with information about the employee’s pay rate, frequency, annual pay, and performance reviews.
If needed, update the information on this page.
Click to move to the next step.
Verify the information on the Current Job page, which contains tabs with information about the employee’s employment status, current job, job classification, and organization levels. The Employee Status is now set to Active, the Change Reason is set to REHIRE, and the Change Effective date is the rehire date.
If needed, update the information on this page.
Click to move to the next step.
Verify the information on the Dependents and Beneficiaries page, which contains a table with information about the employee's dependents and beneficiaries.
If needed, add, edit, or delete dependents and beneficiaries.
Click to move to the next step.
The Savings Benefits page contains a table of savings benefit plans in which the employee enrolled. Add, edit, or delete the savings plans as necessary.
Click to access the Insurance Benefits page, which contains a table of insurance benefit plans in which the employee enrolled. Add, edit, or delete the insurance plans as necessary.
Click to move to the next step.
Verify the information on the Emergency Contacts page, which contains two emergency contacts for the employee (on two tabs).
If needed, update the information on this page.
Click to move to the next step.
Verify the information on the Attendance Summary page, which contains a table with the attendance plans in which the employee was enrolled prior to termination. Each plan shows the time taken, time carried over from previous accrual years, and time available.
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Determine which plans to delete and which plans to keep for this employee.
- To delete a plan, highlight it and click Delete.
- To enroll the employee in a new attendance plan, click and enter the attendance plan information.
- For each plan in which the employee remains enrolled.
If a plan shows a balance (either positive or negative) for Hours (or Days) Available, edit the employee's Absence Transactions page to zero out the balance.
- Change the Seniority Start Date to the date of the rehire.
- When you have finished reviewing attendance enrollment information, click to move to the next step.
Verify the information on the Skills page, which contains a table showing the employee’s skills.
If needed, update the information on this page.
Click to move to the next step.
Verify the information on the Required Courses page, which contains a table showing the course the employee needs to complete.
If needed, add, edit, or delete required courses.
Click to move to the next step.
Verify the information on the Certifications page, which contains a table showing the certification the employee received as well as certifications required for the employee’s job that might not have been received yet.
If needed, update the information on this page.
Click to move to the next step.
Verify the information on the Training Programs page, which contains a table showing the training programs the employee needs to complete.
If needed, update the information on this page.
Click Continue to move to the next step.