Employee's Demographics page

Type the employee’s home street address.

Type the second line of the address, if needed.

Type the employee’s home city.

Select the employee’s State or Province.

Type the employee’s ZIP or postal code.

Type the employee’s home county.

Type the employee’s home country.

Select Yes if the employee has an international phone number.

Otherwise, select No.

Type the employee’s home phone.

Type the employee’s business phone.

Type the employee’s business phone extension, if needed.

Type the employee’s cell phone number.

Type the employee’s electronic pager number.

Note: This phone can be renamed on the Enterprise Setup page (Enterprise Options tab).

Type the employee’s email address.

If you use Sage ESS, this is the From address for notification emails.

Type a secondary email address for the employee.

Type the employee’s first name using upper and lower-case letters.

Type the employee’s middle name.

(Required) Type the employee’s last name. If the employee's name includes a suffix (such as "Jones, Jr." or "Carrington, III"), include this information with the last name.

Type the employee’s nickname. If you do not enter a nickname, Sage HRMS automatically enters the first name. The Nickname is used in the Work Telephone Directory and the greeting on the Employee Benefits Statement.

Type a title such as Dr., Mr., or Ms..

(Required) Select SSN or SIN, and then enter the employee's Social Security Number (SSN) or Social Insurance Number (SIN) number.

Select the language spoken by the employee.

Select this check box if you want the employee included in EEO (Equal Employment Opportunity) reporting. (United States)

Select this check box if you want the employee included in EE (Employment Equity) reporting. (Canada)

Enter the employee’s birth date. Sage HRMS displays the employee's Age based on this date.

(Required) Select the employee’s marital status.

Note:  This item does not update Sage HRMS Payroll.

Select either Male or Female.

For Canadian employers: You must select a gender so that employees will be counted correctly on Employment Equity reports. Employees whose Gender is not selected will display on the report, but they will not be included in the counts.

Select Yes if the employee smokes. Otherwise, select No.

Specify whether or not the employee is disabled.

This item only applies when EEO Reporting is selected.

Select the ethnic ID, which Sage HRMS uses in EEO reports.

This item only applies when EEO Reporting is selected.

Select Yes or No to specify whether the employee completed the Employment Equity questionnaire.

If you select No, all other items on this tab are disabled.        

Enter the date the employee completed the questionnaire.

Select Yes or No to specify whether the employee is a member of a visible minority group.

If you select Yes, select a code from the Visible Minority list.

Note: A person cannot be both a visible minority and an Aboriginal. If you select Yes for Visible Minority, Aboriginal automatically defaults to No.

Select Yes or No to specify whether the employee is a member of an Aboriginal group.

If you select Yes, select a code from the Aboriginal list.

Note: A person cannot be both an Aboriginal and a Visible Minority. If you select Yes for Aboriginal, Visible Minority automatically defaults to No.

Select Yes or No to specify whether the employee is disabled.

If you select Yes, select a code from the Disability list.

Select a code from the Industrial Sector list. Initially this is the Industrial Sector selected for the employer.

Select a code from the Census Metropolitan Area list.

Select a code from the National Occupation Classification list.

Select a code from the EEOG (Employment Equity Occupation Group) list.

Select a code from the EEEC (Employment Equity Employment Category) list.

Select a code from the Province/Territory list.   

Displays the employee's gender from the Personal tab.

Displays the employee's location from the Current Job page.

Displays the employee's job code and description from the Current Job page.

Displays the employee's employment type from the Current Job page.

Displays the employee's status from the Current Job page.

Select whether the employee gave their consent for the employer to collect, use, or disclose personal information about them. See PIPEDA personal information (Canada)

Enter the date on which the employee gave their consent.

Select type of consent received, such as verbal or written.

If there needs to be any follow up for the PIPEDA consent, enter a follow- up date.