Use the Assign Leave of Absence task to record all necessary information for regular leaves of absence
(such as jury duty and military service)
If you are also using Time Off, you can suspend accruals of certain attendance benefits plans while the employee is out on leave.
Note: When an employee goes on leave, the system adds a new entry in the employee’s job history. The Leave Start Date is the effective date for the new entry in the Job History (HJOBHIS) database.
To assign a leave of absence:
- Select Employees > Tasks > Assign Leave of Absence
or Time Off > Tasks > Assign Leave of Absence. - From the table of employees, select the employee who is taking a leave of absence, and then click .
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On the Steps for Assign Leave of Absence Task page, select the Complete check boxes for the steps you want to complete now. Select the Schedule check boxes for the steps to schedule for yourself or another user to do later.
Note: Leave Information is a required step so the Complete check box is automatically selected. If you only use Sage HRMS, then Leave Information and Review Benefit Enrollment are the only steps that appear.
- Click to start moving through the steps you selected to complete now.
Steps in the Assign Leave of Absence task
Use the Leave Information page to enter information such as the leave start date, the employee’s scheduled return date, and the reason for the leave.
Sage HRMS uses the information on this page to update the employee’s current job and job history information to ensure you fully record the employee as being on leave.
If you also use Time Off, you can choose to suspend accruals of certain attendance benefits plans during the employee’s leave of absence, such as vacation time. Otherwise, the Suspend Accruals button is disabled.
If the employee is taking an absence covered by the Family Medical Leave Act (FMLA), you must enter the appropriate information on the FMLA Event tab. See Tracking FMLA leave (U. S.).
Click to move to the next step.
(Only if you have Time Off)
Use the Attendance Summary page to see the attendance plans in which the employee currently participates. To review the details of an attendance plan, select the plan in the table, and then either click the button next to the plan or select the plan and click More to open the plan’s detail page. If you did not already suspend accruals for this plan and you want to, select the Suspend Accrual check box, enter the Stop Accruing On date, and click . When done, click to return to the summary page.
Click to move to the next step.
The Savings Benefits page contains a table of savings benefit plans in which the employee enrolled. Add, edit, or delete the savings plans as necessary while the employee is on leave of absence.
Click to access the Insurance Benefits page, which contains a table of insurance benefit plans in which the employee enrolled. Add, edit, or delete the insurance plans as necessary.
Click to move to the next step.
Use the Current Pay tab of the Current Pay page to change the employee's payroll status (if needed) for the leave of absence.
Click to finish.