Employee's Leave of Absence page

To open this page Select Employees > View/Edit Employee, find the employee, select Personal, and then click Leave of Absence.

When applicable, use this page to view all the leaves of absence entered for the employee.

Use the Assign Leave of Absence task when the employee goes on leave—and the Return From Leave of Absence task when the employee returns from leave. By using the tasks, the history information is maintained and the appropriate absence transactions are created.

Note: If you change the Employee Status and Employee Type on the Leave tab, the updated information is automatically updated on the employee’s Current Job page and job history information is added to the employee’s Job History page.

If you also use Time Off, you can suspend benefit accruals while the employee is out on leave and then resume accruals when the employee returns to work.

Tabs on the employee's Leave of Absence detail page

Leave tab

Items on the tab
Item	Description
Request Date	Enter the date the employee requested the leave of absence. Initially, this is today's date.
Start Date	Enter the date the leave of absence starts. Initially, this is today's date.
Scheduled Return	Enter the date the employee expects to return from the leave of absence.
Actual Return	Enter the actual date the employee returned from the leave of absence. Leave this item blank until the employee's actual return.
Hours Away	Enter the number of work hours (or days) the employee was out on the leave of absence.
Employee Status	Displays the status of the employee as LOA when the employee is on leave, but you can change it as necessary. If you change this, Sage HRMS also updates this on the employee’s Current Job page.
Employee Type	Displays the current employee type when the employee is on leave, but you can change it as necessary. If you change this, Sage HRMS also updates this on the employee’s Current Job page.
Leave Reason	Select the reason the employee is taking a leave of absence, such as FMLA leave. Note: This reason may not match the Change Reason on the Job History page. For the codes to match, select Add New Code in the Change Reason drop-down list, to add the appropriate code on the Job History page.
Continued Seniority	Select Yes if the employee's seniority continues to accrue during the leave of absence. Otherwise, select No.
Continued Benefits	(Canada only) Select Yes if the employee has benefit coverage during the leave of absence. Otherwise, select No.
Leave Type	(U.S. only) Select the leave of absence category: Regular, FMLA-F (Family), or FMLA-M (Medical).
COBRA Coverage	(U.S. only) Select whether the employee has COBRA benefits during the leave of absence or the COBRA status. COBRA Coverage applies to Regular leave only.

FMLA Event tab (U.S. only)

The Family Medical Leave Act (FMLA) requires U.S. employers to provide and administer up to 12 unpaid work weeks during any 12 month period for qualifying events and eligible employees. For eligible employees that request and receive an FMLA leave of absence, use this tab to track the leave information.

These items do not apply when the Leave Type is Regular.

Items on the tab
Item	Description
Reason	Select the reason for the FMLA leave.
Event Date	Enter the date (in mm/dd/yyyy format) the event occurred that caused the FMLA leave. Initially, this is today's date.
Medical Certification	(FMLA-Medical leave only) Enter the date the employee provided the original medical certification to go on leave.
Medical Recertification	(FMLA-Medical leave only) Enter the date the employee provided the medical re-certification to continue on leave, if needed.
Person Name	(FMLA-Family leave only) Enter the name of the family member for whom the employee requests an FMLA leave.
Relationship	(FMLA-Family leave only) Select the family member’s relationship to the employee.
Notes	Enter any comments about this employee’s leave of absence. (Maximum of 30 characters)

About partial FMLA leave

Normally, an employee is on FMLA leave for a specific period of time from the Start Date to the Actual Return date. However, there might be situations when an employee needs FMLA leave time for staggered absences. For example, an employee must accompany a relative for physical therapy treatment two hours a day, three days a week. In this case, the employee requests FMLA leave while maintaining an Active status within the company.

For Employee Status on the Leave tab, ensure the selection is Active and not LOA . Also, do not change the Employee Type to Leave of Absence. This ensures the employee is still active and the leave does not affect the employee’s job history.

Attachments tab

The table on this tab shows information about the attachments associated with this employee's leave of absence, including the title, upload date, and file name of each attachment.

To add a new attachment, click Add, and then enter the following information about the attachment.
To change an attachment, select it in the table and click More, and then change the following information about the attachment.

Items for the attachment
Item	Description
Code	Select the code for this type of attachment.
Title	Enter the title for the attachment.
File	Displays the file name of the attachment.
	To select the attachment file, click this Upload File icon to open the Select file to attach window, locate and select the file, and then click Open.
Updated	Displays the date and time when the file was last uploaded.
Display in Employee Self Service	Select this check box if you want the employee to be able to view this attachment in Employee Self Service.