Use the Return from Leave of Absence task when an employee returns from a leave of absence. You enter the employee’s return date as well as update employee status and benefit enrollment information.
If you are using Time Off, you must also update attendance information so the employee can once again start accruing time. Sage HRMS automatically resumes accruals when you return an employee from a leave of absence.
Note: When an employee returns from leave, the system adds a new entry in the employee’s job history. The Actual Return Date is the effective date for the new entry in the Job History (HJOBHIS) database.
To return an employee from leave of absence:
- Select Employees > Tasks > Return from Leave of Absence
or Time Off > Tasks > Return from Leave of Absence. - From the table of employees who have a status of Leave of Absence, select the employee who is returning from leave, and then click .
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On the Steps for Return from Leave of Absence Task page, select the Complete check boxes for the steps you want to complete now. Select the Schedule check boxes for the steps to schedule for yourself or another user to do later.
Note: Leave Information is a required step so the Complete check box is automatically selected. If you also use Time Off, Allocate Leave to Other Plans, Review Absence Transactions, and Review Attendance Enrollment appear as additional steps.
- Click to start moving through the steps you selected to complete now.
Steps in the Return from Leave of Absence task
Use the Leave Information page to enter or change the information about the employee's leave. You must enter the following information:
You can change any information on this page. However, to ensure you correctly return the employee from the leave of absence, you must:
- For Actual Return date, enter the date the employee returned to work. Sage HRMS resumes attendance accruals as of the beginning of this day. Initially, this is today's date.
- For Hours Away (or Time Away if your employer uses Days as Absence Units), enter the amount of time the employee was on leave.
- For Employee Status, select the appropriate status. Normally, you change the status from LOA to Active. The employee’s job history updates when you change the status.
- For Employee Type, select the appropriate type. Normally, you change the type from Leave of Absence to Regular Full Time.
- When you finish, click to save your entries and move to the next step.
(Only if you have Time Off)
Use the Allocate Hours of Leave page to allocate specific time against the employees' attendance plans.
Example: An employee takes five days for FMLA leave. Your employer’s policy states that the employee must take available vacation time prior to taking FMLA leave. If the employee has accrued four days of vacation, four days would be charged to the employee’s vacation plan and one day would be charged to FMLA leave.
When you return an employee from a leave of absence, Time Off can create absence transactions to record the leave and charge the attendance plans as specified on this page. (Absence transactions can only be created if you did not previously enter those transactions manually.)
The Allocate Hours of Leave page contains the following items.
| Item | Description |
|---|---|
| Total Hours Taken | Displays the length of the employee’s leave of absence, which is the same as the Hours Away on the Leave Information page. |
| Hours Allocated To Other Plans | Displays the sum of the amounts in the Allocate column on this page. |
| Hours Left To Be Allocated | Displays the remaining hours to be allocated to attendance plans. This is the Total Hours Taken minus Hours Allocated To Other Plans. |
| Plan |
Displays the attendance plans for the employee. To allocate time to one of these plans, enter the number of hours in the plan’s Allocate column and then select a Reason (which becomes the Absence Reason in the new transaction record). Note: Each time you allocate hours to a plan, the Hours Allocated To Other Plans updates and the Hours Left To Be Allocated recalculates to reflect the new amount. |
Click to move to the next step.
(Only if you have Time Off)
The Absence Transactions page shows all absence transactions for the employee, including the absence transactions created by the Return from Leave of Absence task. Review the table and make any necessary changes. You can add, modify, or delete any of these transactions.
Click to move to the next step.
(Only if you have Time Off)
Use the Attendance Summary page to see the attendance plans in which the employee currently participates. Review the table and make any necessary changes. To review the details of an attendance plan, select the plan in the table, and then either click the button next to the plan or select the plan and click More to open the plan’s detail page. When done, click to return to the summary page.
Click to move to the next step.
The Savings Benefits page contains a table of savings benefit plans in which the employee enrolled. Add, edit, or delete the savings plans as necessary.
Click to access the Insurance Benefits page, which contains a table of insurance benefit plans in which the employee enrolled. Add, edit, or delete the insurance plans as necessary.
Click to move to the next step.
Use the Current Pay tab of the Current Pay page to change the employee's payroll status (if needed) for the return from leave of absence.
Click to finish.