Tracking FMLA leave (U. S.)

The Family Medical Leave Act (FMLA) requires that employers provide and administer up to 12 unpaid work weeks during any 12 month period for qualifying events and eligible employees. For eligible employees that request and receive an FMLA leave of absence, use Time Off to set up and track the FMLA information the law requires. For more information, see To set up an FMLA attendance plan.

If you installed Sage HRMS but you did not install Time Off, you can still track leaves of absence covered by FMLA. Assign a leave of absence in Sage HRMS, find the employee who will be on leave, access the Leave of Absence page, and provide the applicable FMLA event information.

Note: You are responsible for understanding the FMLA regulations governing employee eligibility requirements, situations covered by FMLA, and medical certification requirements.

To track an FMLA leave of absence

When an employee goes on FMLA leave, you must enter the appropriate information in the FMLA Event group on the Leave Information page. In Time Off, you can access the Leave Information page and place an employee on FMLA leave using one of two methods:

  • Complete the Assign Leave of Absence task for the employee you want to place on FMLA leave and then provide the applicable FMLA Event information on the Leave Information page.
  • Directly access the Leave of Absence page for the employee you want to place on FMLA leave, click Add to create a leave of absence transaction and then provide the applicable FMLA Event information on the Leave Information page. (This method bypasses the Assign Leave of Absence task entirely.)

In either case, you should provide the following information on the Leave of Absence page when you record FMLA leave for an employee.

  1. On the Leave tab, in addition to the start date and other leave information:

    • For Leave Type, choose FMLA-Family or FMLA-Medical.
    • Select the relevant Leave Reason. The list contains codes from the Absence Reason Codes page, such as Family Medical/Leave or Pregnancy Leave.

  2. On the FMLA Event tab:

    • Select the FMLA Reason. The list contains codes from the FMLA Event Reason Codes table, such as Adoption or Birth.
    • For Event Date, enter the date the event occurred that caused the FMLA leave.
    • If applicable, enter the dates the employee provided medical certification or recertification to substantiate the FMLA leave.
    • Enter the name of the family member for whom the employee is requesting FMLA leave. Also, select the family member’s relationship to the employee.
    • (Optional) Enter any additional comments regarding the FMLA leave in the Notes area.
  3. When you finish entering the information, click OK to save your entries.