Trainee's Courses Taken page

To open this page Select Training > Tasks > View/Edit Trainee, find the student, select Training, and then click Courses Taken.

The table on this page shows the courses the student has taken. If the student completes (or is enrolled in) a class set up in Sage HRMS Train, the course associated with the class is automatically added to this table.

If a student takes a class that was not set up in Sage HRMS Train, you can add the associated course on this page after adding the course to the Courses code table.

Example: Jane Garcia completes a management course that is not tracked in Sage HRMS Train. First, add that course to the Courses code table, and then add the course to Jane’s Courses Taken page.

You can also use the Courses Taken page to update job information.

To add a new course to a student 's Courses Taken page:

Click Add.
On the Courses Taken detail page, enter information about the course on the tabs.
Click OK to save the information.

The course is added to the table.

To edit a course, select it in the table and click More. If the class was set up in Sage HRMS Train, you can only edit Reimbursement, Enrollment, and fee information.

Tabs on the Courses Taken detail page

Course tab

If you are editing a course associated with a class set up in Sage HRMS Train, the course items originate from the Class Information page. If you are editing an outside course without an associated class in Sage HRMS Train, these items originate from the Courses code table.

Items on the tab
Item	Description
Course Descr	Displays the description of the course.
Course Code	Displays the course code.
Course Type	Displays the type of course.
Certification	Displays the certification associated with the course, if any. This completed course counts toward the student’s certification (if the student has course requirements for this certification).
Enrollment Status	Displays the student’s enrollment status in the course.
Job Requirement	If the course is a job requirement, Sage HRMS Train displays the job title responsible for the requirement. If the course is a job requirement for an entire employer, the employer name is displayed. If the course is not a job requirement, No is displayed. Note: If the student completed the course when it was not a job requirement, No is displayed even if the course was subsequently added as a job requirement.
Credits	Displays the number of credits received by the student completing the class.
CEU	Displays the number of CEUs received by the student completing the class.
Course Fee	Displays the fee charged to the student (or student organization) that takes the course.
Other Fees	Displays the amount of other fees charged to the student (or student organization) that takes the course.
Job Related	If the course is related to the student’s job, select Yes. Otherwise, select No.
Grade	Displays the grade the student received upon completion of the course, if any.

Scheduling tab

Items on the tab
Item	Description
Start Date	Displays the date the class starts.
End Date	Displays the date the class ends.
Total Sessions	Displays the total number of times the class meets. Note: This comes from the Class Information page if the class was set up in Sage HRMS Train. For outside course without an associated class, this comes from the Courses code table.
Start Time	Displays the time of day that each class session starts.
End Time	Displays the time of day that each class session ends.
Total Hours	Displays the total number of hours the class takes to complete. Note: This comes from the Class Information page if the class was set up in Sage HRMS Train. For outside course without an associated class, this comes from the Courses code table.
Instructor	Displays the instructor's name.
Location	Displays the training location description.
Days	The check boxes are selected for every day of the week that a class session meets.
Check for Conflicts	Click this button to see whether this class conflicts with any others in which the student is enrolled. If no conflicts are found, Sage HRMS Train notifies you. If conflicts exist, a report displays showing the conflicting classes. When you finish previewing the report, click (the Close icon) to return to this page.

Job and Organization tab

When a course is added for a student (by adding the course to the Courses Taken page, adding the student to the Class Roster, or enrolling the student in the class), the information for this tab is copied from their Current Job page.

Note: If you later change the student’s job title, job code, or organization level selections on their Current Job page, Sage HRMS Train does not automatically update these items on this tab; you can manually update job information on this tab.

Items on the tab
Item	Description
Job Title	Displays the student’s job title.
Job Code	Displays the student’s job code based on the Job Title. Note: If you also have Sage HRMS and job code validation is not enabled for this student’s employer, you can enter any value for Job Title and Job Code . However, if job code validation is not enabled, you cannot establish job requirements.
EEO Job Group	Displays the student’s EEO job group or Non Specified. Note: This item only appears if you are using Sage HRMS.
EEO Class (US only)	Displays the student’s EEO job classification. If Job Code Validation is enabled, Sage HRMS fills in the class after you select the Job Title and you cannot change it. Note: This item only appears if you are using Sage HRMS.
EEOG (Canada only)	Displays the student’s Employment Equity Occupation Group code, which is used for Employment Equity Reporting. If Job Code Validation is enabled, Sage HRMS fills in the code after you select the Job Title and you cannot change it.
<organization levels>	For each organization level (such as Division, Department, and Location), displays the student's organization code. The organization codes in the drop-down lists originate from the Organization Codes table. Notes: The names of the organization levels were set up on the Organization Titles tab of the Enterprise Setup page. If an organization code is not in the list, the code may have been set to inactive and the Show Inactive Codes indicator (on the Enterprise Options tab of the Enterprise Setup page) may be set to No.

Reimbursement and User Defined tab

Items on the tab
Item	Description
Course Fee	Type the fee paid for the course.
Other Fees	Type the amount of other fees charged for the course.
Grade	Type the grade the student received upon completion of the course, if applicable.
Reimbursement Amount	Type the total amount that the student was reimbursed for the course, if applicable.
Date Requested	Type the date reimbursement for the course was requested.
Approved	If reimbursement for the course was approved, select Yes. Otherwise, select No.
<user-defined fields>	If set up by your system administrator to record information needed by your organization, enter information in these four user-defined fields. See Customizing labels for user-defined fields for more information.