Vacation, sick, and compensatory/banked time are earnings/deductions with the category of accrual.
Setting up Accruals
To set up your accruals so that the system automatically accrues vacation, sick, and compensatory/banked time, use the Earning/Deduction Codes window:
- In the Category field, choose Accrual.
- In the Type field, choose Vacation, Sick, or Compensatory/banked Time.
- Complete the remaining fields on the tabs. Note that the Employee tab lets you specify the parameters governing the accrual.
You can then assign the accrual to each employee, using the Pay tab of the Employee Payroll window (in Employee Payroll). The accrual information that's entered on the Earning/Deduction Codes window automatically defaults to the employee, but you can change it for the employee.
For example, in the Accrual Carry-Over Date field on the Pay tab of the Employee Payroll window, you can specify a carry-over date that applies to the employee.
Special Accrual Setups
Assign multiple accruals to an employee (so that employee accrues vacation at different rates, for example)
Set up employees for "accruing on accruals" (so that employee accrues vacation when vacation is paid out, for example)
Paying Out Accruals
After setup is complete, you enter a timecard to pay an employee for vacation, sick, and compensatory/banked time taken. You also enter a timecard to record the compensatory/banked time an employee earns and to override the automatic accruals of vacation and sick time for a pay period.
Viewing Accrual Information
After you have set up accruals and assigned them to employees, you can view accrual info (amounts and hours accrued and paid, remaining accrual balances), in the following areas of the program:
- From the Employee Payroll window, open the Employee Activity tab. Select an employee, then the Accruals tab.
- From Payroll Transaction Reports, you can view these reports:
- Earnings/Deduction Summary. Select the Accrual category, and the Current Balances report type.
- Accruals. Choose the Current Balances report format. To view carry-over information, select the Carry-over Log report format.