Copying a Detailed Timecard

Before you start

• You must have an existing timecard that you want to copy to one or several employees.

To copy a detailed timecard

1. . Open the Payroll Process Map from Payroll > Tasks > Process Payroll and select Timecard List.
• You can also open the Copy Timecard window by the clicking the Copy button on the Timecard List and Timecards windows.
2. Enter the employee number and use it to select the timecard you want to copy. You can find an employee by using the navigation buttons or the Finder.
3. In the Assign section in the middle of the window:
1. Enter a new, unique number to assign to the new timecards in the Timecard Number field. Use the adjacent Finder for reference to view existing timecard numbers.
2. Specify the options and information that apply to the new timecard.
4. In the Choose By field and Employee From/To fields, choose how to select the range of employees who will be assigned the new timecard.
5. Choose whether to ignore any invalid information during creation of the timecards.
6. (Optional) Click the Verify button. Payroll verifies that the timecard being copied exists, that the selection criteria are valid, and ensures that the selected employees do not already have a timecard with the specified timecard number. If any conflicts exist, Payroll provides a warning.
7. Click the Create button.

The payroll program scans the selected employees and creates new timecards for them. When the process is complete, a message displays, reporting the number of timecards created and any errors.

After copying the timecard

Validate the newly created timecard(s):

• Open the Timecard List window in the Payroll Process Map to check the timecards.
• Print the Timecards report. From Periodic Processing Reports, choose Timecards.