You can add, edit, or delete a code from the translation tables.
- For translation tables that correspond to a system provided code table (for example, Marital Status, I-9 Verification Status), you are modifying the translation tables for all employers.
- For translation tables that correspond to a non-system provided code table (for example, Union Affiliation, Pay Frequency), you can modify the translation tables for either the enterprise or a specific employer.
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System-provided tables are automatically filled in with pre-defined values. All other translation tables contain ADP codes that are equivalent to Sage HRMS codes. However, in some cases the content and length of the codes may not correspond to what is required in ADP. For example...
The following translation tables require special consideration as you set them up: Employee File Numbers, Employee ID Numbers, Benefit Codes, and Company Codes.
Adding, Modifying and Deleting Codes in Translation Tables
To Add a Code
- From the menu, select Service Bureau > ADP Translation Tables.
- Select the table you want to work with and click . If you are working with multiple employers, the Employer Selection dialog box opens.
- Double-click Enterprise if you want to add codes for all employers. Otherwise, double-click the employer you are working with. The translation table opens.
- Click .
- Enter the Sage HRMS Code, ADP Code, or Description as appropriate.
- When you are finished, click to save your changes.
Tip: If you want to copy existing codes from another employer, click Copy and select the employer from which you want to copy codes.
To Modify a Code
- From the menu, select Service Bureau > ADP Translation Tables.
- Select the table you want to modify and click . If you are working with multiple employers, the Employer Selection dialog box opens.
- Double-click Enterprise if you want to modify codes for all employers. Otherwise, double-click the employer you are working with. The translation table opens.
- Click the More button in front of the code you want to modify.
- Modify the Sage HRMS Code, ADP Code, or Description as appropriate.
- When you’re finished, click the Next or Previous button if you want to modify another code. Otherwise, click OK to save your changes and return to the translation table page.
To Delete a Code
- From the menu, select Service Bureau > ADP Translation Tables.
- Double-click the appropriate table. If the Employer Selection dialog box opens, you will need to select either the enterprise or a single employer for which to delete codes.
- Highlight the code you want to delete and click Delete. Confirm the deletion.