Program codes

A program is a set of courses that a student must complete in order to achieve a certain level of competency. Use program codes to set up programs and select the courses in each program (the curriculum). When you assign a training program to a student, Sage HRMS Train adds all courses in the program's curriculum to the student's list of required courses. As the student completes courses in the program's curriculum, you can track their progress on their Training Programs page.

If you are also using Sage HRMS, you can also associate skills with the program.

Associating skills with courses

If you are also using Sage HRMS, skills can be associated with a program on the Associated Skills tab. When an employee completes a program associated with a skill, the employee's Skills page in Sage HRMS is updated to include the skill:

  • The Years Experience is calculated from the difference between the current date and the course end date.
  • The Comments displays the program associated with the skill.

Note: If you delete a completed program from an employee's Training Programs page that has a skill associated with it, the skill will not be removed from the employee's Skills page in Sage HRMS. You must manually remove the associated skill from the Skills page.

To add or edit a program code

  1. Select Setup > Training > Training Setup > Programs.
  2. On the Programs page for Employer, select the employer (or Enterprise) whose program codes table you want to change.

  3. To add a new program, click Add.

    To change information about an existing program, highlight the row with that program and click More.

  4. On the Programs Detail page:

    For a new program, enter the new Code and Description, and then enter information on the tabs.

    For an existing program, make your changes to the program information on the tabs.

  5. Click OK.

    If you added a new program, it is added to the table on the Programs page.

Note: When you edit a program and click OK, Sage HRMS Train asks if you want all classes and employees to be updated with the changes. Click Yes if you want existing classes to reflect the changes. Click No if you want the changes to apply only to future classes.

Tabs on the Programs Detail page

Items on the tab

 

Item

Description

Total Courses

Displays the total number of courses in the programs curriculum (based on the number of courses on the Curriculum tab).

Total Hours

Displays the total number of hours for the courses in the programs curriculum ( which is calculated from the courses on the Curriculum tab).

Credits

Displays the total number of credits for the courses in the programs curriculum ( which is calculated from the courses on the Curriculum tab).

CEU

Displays the total number of CEUs for the courses in the programs curriculum (which is calculated from the courses on the Curriculum tab).

Program Content

Type details about the program content.

Use this tab to select the courses that are required to be completed for this program.

  1. For each course in the program, click the course in the Available Courses list (on the left), which lists all the courses available in the Courses code table.
  2. Click Select > to move that course to the Selected Curriculum list (on the right).
  3. Repeat steps 1 -2 for all courses that you want to select.
  4. Click Apply or OK.

If you are also using Sage HRMS, you can use this tab to link skills to the program.

  1. Click the skill in the Available Skills list (on the left), which lists all the skills available in the Skills code table in Sage HRMS for the employer whose program you are adding or editing.
  2. Click Select > to move that skill to the Selected Skills list (on the right).
  3. Repeat steps 1 - 2 for all skills that you want to associate with the program.
  4. Click Apply or OK.