Trainee's Current Job page

Select the job title for this employee.

Displays the job code associated with the job title.

Note: If Job Code Validation is enabled, Sage HRMS fills in the value after you select the Job Title.

Displays the breakdown of the job within EEO Class.

Note: If Job Code Validation is enabled, Sage HRMS fills in the value after you select the Job Title and you cannot change it.

Displays the job group if jobs are grouped together for comparison purposes. Job groups are used in Pay Equity reporting.

Note: If Job Code Validation is enabled, Sage HRMS fills in the value after you select the Job Title and you cannot change it.

Select the standard job classification if your employer files Employment Equity Reports.

Displays the salary grade for the current job.

Note: If Job Code Validation is enabled, Sage HRMS fills in the value after you select the Job Title and you cannot change it.

Displays if the employee is direct, indirect, or [None]. Direct employees typically allocate their time to projects; indirect employees do not allocate.

Note: If Job Code Validation is enabled, Sage HRMS fills in the value after you select the Job Title and you cannot change it.

Displays whether the position is exempt or nonexempt.

Note: If Job Code Validation is enabled, Sage HRMS fills in the value after you select the Job Title and you cannot change it.

Displays whether the position is eligible for overtime .

Note: If Job Code Validation is enabled, Sage HRMS fills in the value after you select the Job Title and you cannot change it.

Select the status of the employee, which can be Active, Dependent (COBRA), LOA (leave of absence), Not Employee, and Terminated.

The status determines whether the employee appears on Active and Terminated reports.

Note: If you change a non-employee's status to Active or LOA, you must enter the necessary HR information, such as Social Security Number/Social Insurance Number, home state/province, and pay group.

Select the type of employee (such as part-time, full-time, temporary, or seasonal).

The employee type is used in Employment Equity and Equal Employment Opportunity reports.

Notes: For Canadian employees, if you see RFT - Not in Code Table in the list, do the following:

• Add RFT to the employee type code table for the employer or enterprise with Regular Full-Time for the description.
• For all employees whose employee type is FT (Full-Time Regular), use Mass Update to change their employee type to RFT (Regular Full-Time).

If needed, use the same steps to add RPT (Regular Part Time) to the code table and changing PT (Part Time Regular) to RPT (Regular Part Time)

Select whether the employee is Salaried or Hourly to further differentiate beyond the exempt status.

Enter the date on which the job began.

Select the reason for the last change made to the employee's Current Job page.

Enter the date of the last change made to the employee's Current Job page.

Select one of the standard EEO-1 or EEO-4 job classifications. You generally use this only if your organization files an EEO plan.

Note: If Job Code Validation is enabled, Sage HRMS fills in the value after you select the Job Title and you cannot change it.

Select the description for jobs performed by state and local government jurisdictions. For example, 01 corresponds to Financial Administration and 08 corresponds to Health. This is used for filing EEO-4 reports. Sage HRMS incorporates EEO-4 function codes in EEO-4 headcount worksheets. State and local government jurisdictions can submit these reports rather than use EEOC Form 164, State and Local Government Information (EEO-4).

Select the Employment Equity Occupation Group code and description for grouping employees for Employment Equity Reporting.

Note: If Job Code Validation is enabled, Sage HRMS fills in the value after you select the Job Title and you cannot change it.

For each organization level (such as Division, Department, and Location), select the employee's organization code. The organization codes in the drop-down lists originate from the Organization Codes table.

Notes:

• The names of the organization levels were set up on the Organization Titles tab of the Enterprise Setup page.
• If an organization code is not in the list, the code may have been set to inactive and the Show Inactive Codes indicator (on the Enterprise Options tab of the Enterprise Setup page) may be set to No.

Enter the employee’s mail stop location.

Select Yes if the employee is a hiring manager for the company.)

Click (the Find icon) and select the employee's manager.

If you are using Sage Employee Self Service, the person you assign as a Manager is also placed in the Manager role in Sage ESS. People in the manager role are typically responsible for the performance of the employee; they review and approve employee time off requests. They may also have access to employee information, such as emergency contacts, education, or skills.

To remove the Manager for this employee, click (the Remove icon).

If you are using Sage Employee Self Service, select a supervisor to act on the employee's approval requests and receive notifications and emails when the employee updates personal information.

Click (the Find icon) and select a supervisor for the employee.

To remove the Supervisor for this employee, click (the Remove icon).

Enter the start date of the secondary job.

Enter the end date of the secondary job.

Select the job title of the employee for this secondary job.

Displays the job code associated with the job title, but you can change it. The secondary job code must differ from the current job code.

Displays the salary grade for the current job.

Note: If Job Code Validation is enabled, Sage HRMS fills in the value after you select the Job Title and you cannot change it.

Displays if the employee is direct, indirect, or [None]. Direct employees typically allocate their time to projects; indirect employees do not allocate.

Enter an amount (or use the arrows to select a number) that the employee earns during one pay period for this job.

Note: If you are using Sage HRMS Payroll and you edit this amount, Pay fields will not be updated.

Select how often the employer pays the employee.

Sage HRMS automatically calculates the total annual pay for this job based on the Period Salary and Frequency.

Select the currency in which the employee is paid.