This tab lets you:
- Indicate whether you want the system to use the overrides you set up for posting expenses only, for both expenses and liabilities, or neither at this time.
- Define the G/L account segments that the payroll program uses to generate general ledger cost center accounts during payroll posting. You can define new segments (up to a total of three) at any time.
Building cost centers dynamically
The option to use cost center overrides allows you to set up and define payroll-specific G/L account segments that will become components of the G/L account numbers to which you post payroll transactions.
For example, if you plan to post payroll transactions by department, you should set up a G/L segment called Department on the Segments tab of the G/L Options window.
If your employees work in departments 400, 500, 600, and 700, you should enter these department numbers as segment codes for the Department segment in General Ledger's Segment Codes window.
The G/L segment names you enter on the Payroll G/L Integration window (Department, for instance) represent the segments of the G/L posting accounts you want to replace with employee-specific codes. When you set up an employee who is assigned to Department 600, you enter 600 at the Department fields in the Employee Payroll window. The employee's wages and other payroll totals will be posted to a cost center account for Department 600.
You can enter a different department segment code for each earning/deduction you assign to the employee. In addition, you can override the Department account segment for each earning/deduction on timecards to cover those occasions when an employee works in an area to which he or she is not normally assigned.
Changing segments
- You can add G/L account segments at any time.
- You can delete G/L segments only if there are no timecards, or transactions (posted or unposted) within the system that reference the segment and there are no segment codes defined for the segment at the employee level.
Changing the cost center accounts
- You can change the setting to build expense, expense and liability, or no accounts only at any time.
After defining cost center segments
- After defining or adding segments, you must also be sure to define the segment codes in the Employee Payroll windows.