For help about the options and fields in the Combine EFT Files window, select from the fields listed below:
Type in the name of the bank that has been set up for EFT, or use the Finder to locate the bank.
The bank name displays automatically when you select a bank in the Company EFT Bank field. You cannot edit this field.
Enter the creation dates of the EFT files you want to combine. You can use the calendar icon next to the fields to select dates. Sage HRMS Payroll will search for the EFT files that match the date range that you specify in these fields, and display them in the table of the Combine EFT Files window.
Select this option if you want to include only those EFT files that have not been used in a Combine function.
Sage HRMS Payroll generates consecutive numbers for each new EFT combine file you create. This number is included in the file itself and is used for the file name.
The combine file number is generated based on the last number used for the bank. Bank rules require that every transmitted file have a unique number between 0001 and 9999. If the bank's database indicates that the number of a file you submit has already been used in the last few months, the file will be rejected.
You can override the system number and enter a number of your choice. However, if you enter a number that has already been used, Sage HRMS Payroll displays a warning message and increases the number you entered by 1.
The number in this field, whether generated or entered by you, is used in the file name.
Type a unique description that identifies the EFT combined file that will be created.
The date the combined EFT file was created. By default this field shows the current date, but you can modify this field.
Shows the extension for the EFT combine file. By default, the extension is the first three characters of the bank ID, but you can change it. The maximum length of the extension is 3 characters.
The file name is based on the file creation number and is not editable. However, you can change the file name by changing the file creation number.
Double-click in this column to change the value to for the EFT files you want to include in the combined file.
Shows the file name of the EFT file that can be selected for combining.
Shows the Company ID of the EFT file that can be selected for combining.
Shows the creation date of the EFT file that can be selected for combining.
Specify where the combined file will be located on your server or PC. You can accept the default location, enter a new location, or use the button to navigate to a new location.
The first time you use Combine EFT Files, the default location is C:\. After using it once, Sage HRMS Payroll defaults to the last location where a file was saved.