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Employee EFT setup

Using Create EFT File

About EFT Combine

About Direct Deposit (EFT)

Setting Up EFT Options

Use the EFT Options window to set up information about your company's bank account. The program incorporates this information in the direct deposits that are sent to the bank.

Note: The fields on the EFT Options window depend on the bank and bank format you choose. All information entered on this window should be based on the bank’s guideline book.

The fields on the EFT Options window depend on the bank and bank format you choose. All information entered on this window should be based on one of the following:

  • Your bank’s guideline book (if you use the EFT solution that comes with Sage HRMS)
  • Requirements for Sage 300 Direct Deposit

Overview of Tabs on the EFT Options Window

General Tab

The General tab lets you add or change information about your company's bank, including:

  • The bank format.

    Note: Sage 300 Direct Deposit supports only the Sage 300 Direct Deposit bank format.

  • Identification numbers issued by the bank, such as the bank's originator number or data center number.

Other Tab

The Other tab lets you enter information about your company's bank account, including:

  • Account type (checking, savings, etc) and account number.
  • Routing (DFI) number.

This tab also provides information such as the date and file number of the last direct deposit run.

Before you start

Before you begin using the direct deposit (EFT) feature:

  1. Contact your bank to advise them that you are going to use direct deposit software. You will need the following from them:

    • A user number (ID #) such as the Originator or Organization number. The banks use this number to identify your company.
    • If you use the EFT solution that comes with Sage HRMS, y Your bank’s publications describing direct deposit procedures. These publications will discuss any special changes that must be made to the way you send a file. For example, they may want you to use their communications package instead of an off-the-shelf brand to ensure that they can assist you with any technical problems that arise.
  2. Allow adequate time to collect all the employee information and perform, at a minimum, one test run (prenote) so that the banks can verify that your direct deposits, when received on a live status, are correct and that no adjustments need to be made.

To Use the EFT Options Window

  1. Open Payroll > Payroll Setup > EFT Options.
  2. In the Bank field, select a bank that you have already set up in Bank Services (Setup > Bank Services > Banks).
  3. Click the tab you want to see, and enter information in the fields.
  4. To keep any changes you make, click Save. To leave without changing EFT options, click Close.

Depending on the EFT solution you use, set up information about your company's bank account as described in the following sections.

Default Sage HRMS EFT Solution

  1. Open Payroll > Payroll Setup > EFT Options.
  2. In the Bank field, select a bank that you have already set up in Bank Services (Setup > Bank Services > Banks).
  3. Click the tab you want to see, and enter information in the fields.
  4. To keep any changes you make, click Save. To leave without changing EFT options, click Close.

Sage 300 Direct Deposit

Note: For each company you have in Sage HRMS, only one bank code can be set up for Sage 300 Direct Deposit payroll funding.

  1. Open Payroll > Payroll Setup > EFT Options.
  2. In the Bank field, enter the bank code for the payroll bank account that you identified when signing up for Sage 300 Direct Deposit. This bank must already be set up in Bank Services (Setup > Bank Services > Banks).

    Important! Changing the bank code in this field does not affect which account is used when direct deposit payments are processed. If you want to change the bank account used for direct deposit, you must contact Sage 300 Direct Deposit support at 866-237-4489.

  3. Enter information about your bank, including the following, which is required to process direct deposits:

    • On the General tab:
      • Bank Format. You must specify Sage 300 Direct Deposit as the bank format.
    • On the Other tab:
      • Transaction Code. The transaction code for your company's bank account.
      • Receiving DFI. The routing number for your company's bank account.
      • DFI Account Number. The bank account number for your company's bank.

    Note: The bank account information in the EFT Options window must be the same as the bank account information that was specified on your company's application for the Sage 300 Direct Deposit service.

  4. To keep any changes you make, click Save. To leave without changing EFT options, click Close.