Add New Employee page

Enter the employee’s first name using upper and lower-case letters.

(Required) Enter the employee’s last name. If the employee's name includes a suffix (such as "Jones, Jr." or "Carrington, III"), include this information with the Last Name.

(Required) Select SSN or SIN, and then enter the employee's Social Security Number (SSN)/Social Insurance Number (SIN) number. If you enter a number that begins with 9 for the SSN, Sage HRMS reminds you that it might not be valid.

Tip: If you do not know the employee's SSN, enter 000-00-0000 in order to add the employee. When you get the correct SSN, enter the number on the Personal tab of the employee's Demographics page.

(Required) Select the name of the employer from the list of employers set up in your enterprise.

(Required) Displays the employee’s identifying code if Sage HRMS is automatically set up to provide the next available numeric employee ID.

Otherwise, enter the employee’s identifying code.

Note: The Employee ID can be alpha-only or alphanumeric. It cannot contain the following special characters: dot (.), hyphen (-), or blank spaces.

Enter the employee’s home street address.

Enter the second line of the address, if needed.

Enter the employee’s home city.

(Required) Select the employee’s home state.

Note:  The list of states is available only after you select the Employer Name.

Enter the employee’s ZIP code.

Enter the employee’s home county.

Enter the employee’s home country.

Enter the date the employee was hired. Initially this is today’s date.

Enter the date the employee started employment. Initially this is today’s date.

Enter or select the job title for this employee.

Displays the job code associated with the job title, but you can change it.

Note: If Job Code Validation is enabled, Sage HRMS fills in the value after you select the Job Title.

Click (the Find icon) and select the employee's manager.

To remove the Manager for this employee, click (the Remove icon).

If you are using Sage Employee Self Service, select a supervisor to act on the employee's approval requests and receive notifications and emails when the employee updates personal information.

Click (the Find icon) and select a supervisor for the employee.

To remove the Supervisor for this employee, click (the Remove icon).

Enter the amount the employee earns for each unit worked. This could be an amount per hour or per unit (piece or job).

Enter the total amount the employee earns for each pay period. It is automatically calculated from the Unit Pay Rate and the Pay Frequency.

Enter the normal number of hours worked per payroll period. If the employee is paid by piece or by job, this field reflects the average number of units (pieces or jobs) per payroll period. This defaults from the information you provided when you set up the employer.

Select how often the employee is paid. Initially this is the default for the employer, but you can change it.

Displays the total annual pay for the employee, which is automatically calculated based on the Pay Period Salary and the Pay Frequency.

Select the employee’s payroll status; Active, Inactive, or Terminated.

Choose whether the employee is Hourly or Salaried.