Rehire Employee

On the Rehire Information page, enter the Rehire Date. Sage HRMS automatically fills in the name fields. The Adjusted Seniority Date defaults to the employee’s original hire date. The information in the Pay Frequency, Pay Rate, and Job Title fields defaults to the last values set when you terminated the employee.

The following table contains field descriptions for the Rehire Information page.

Change the information on this page as necessary and click Continue to move to the next step.

Note: After you change information on the Rehire page, the employee status automatically becomes active. The status change date becomes today's date. The Current Job and Job History pages contain the employee status.

The Demographics  page contains basic personal information such as the name, address, gender, and telephone number. The fields on this page contain data entered prior to the employee’s termination. If the employee's personal information has changed since the termination, change it as necessary. Click Continue to move to your next scheduled step.

The HR Status page contains information about the employee’s seniority, employment eligibility, military history, and union affiliation. This page also includes four user-defined fields. Click Continue to move to the next step.

The Current Pay step enables you to change the employee's payroll status before rehiring the employee. Click Complete to open the Current Pay tab of the Current Pay page, where you can change the employee's payroll status.

The Current Job page contains information about the employment status, current job, organization levels, and change effective date and reason. You set up the organization levels when you set up the Enterprise. The Organization Codes in the drop-down lists originate from the Organization Codes table.

The employee’s status is Active and the value in the Change Reason field is the same value entered upon the employee’s termination.

Click the Secondary Job tab to view the employee’s secondary jobs. Click Continue to move to your next scheduled step.

The Dependents and Beneficiaries page contains information about an employee's dependents and their benefit information. Sage HRMS lists all of the employee’s dependents and beneficiaries on this page.

You can add, edit, or delete dependents from this page. When you finish viewing the employee’s dependents, click Continue to move to the next step.

The Benefit Enrollment step enables you add, edit, or delete the savings plans and insurance plans in which the employee participates. The Savings Benefits page is the first page in the Benefits Enrollment step.

When you finish working with the employee's savings plans, click Continue to access the Insurance Benefits page. This page lists all the insurance plans in which the employee participates.

When you finish reviewing and updating the employee's insurance plans, click Continue to move to the next step.

Use the Emergency Contacts page to enter up to two emergency contacts for the employee. For each contact, enter the name, relationship, home and business phone, and address. Click OK to move to the next step.

The Attendance Summary page enables you to review the details of each attendance plan in which the employee used to be enrolled prior to the termination.

1. Determine which plans you want to delete and which plans you want to keep for the employee. To delete a plan, highlight it and click Delete.

Note: On the Attendance Summary page, you can enroll the employee in new attendance plans just as if you were hiring the employee for the first time. Click Add to add an attendance plan.

2. Open each plan in which the employee remains enrolled. If a plan shows a balance (either positive or negative) for Hours (or Days) Available, you should edit the employee's Absence Transactions page to zero out the balance.
   For example, an employee’s standard illness plan shows a balance of three available illness days. Using the Absence Transactions page, create an absence transaction for three days with an Absence Reason of Illness. The attendance plan detail reflects your change and the Days Available equal zero.
3. To complete this step, you should change the Seniority Start Date to the date of the rehire.
4. When you are finished reviewing attendance enrollment information, click Continue to move to your next scheduled step.
   

Use the Skills page to enter information about the employee’s skills. You can add, edit, or delete skills from this page. When you finish viewing the skills, click Continue to move to the next step.

TheRequired Courses page enables you enter information on each course the employee needs to complete. When you finish entering information on the Required Courses page, click Continue to move to the next step.

TheCertifications page enables you enter information about each certification an employee has received. It also lists certifications required for the employee’s job that might not have been received yet. When you finish entering information on the Certifications page, click Continue to move to the next step.

Use theTraining Programs page to enter information on each training program the employee needs to complete. When you finish entering information on the Training Programs page, click Continue to move to the next step.