Entering a Timecard

Before you start

To Add or Edit a Timecard

1. Open Payroll > Tasks >Timecards.
2. To select an existing timecard, at the Employee Timecard field, click the navigation buttons or the Finder. Or, at the Employee field and Timecard field, enter an employee number and timecard number. If you enter a value in the Timecard field you must also enter a value in the Employee field.
3. To create a new timecard, enter the employee number (or select the employee from the Finder) and enter a timecard number.
4. Enter or change the information on the tabs of the timecard.

Considerations

1. On the Earnings/Deductions tab and on the Taxes tab, you can use the F9 key to replace a line on the tab's entry table with a detailed data entry window.
2. On the Earnings/Deductions tab:
• To post an earning/deduction to a cost center other than the displayed accounts, type over the displayed accounts or choose the Segments button to open a page where you enter the override segments you want to post to. This feature is available only if you choose the option to use cost center overrides on the Payroll G/L Integration page.
• If you want to assign optional fields to this timecard, click the Optional Fields tab.

The Timecard Optional Fields tab displays fields and default values that you have set up for automatic insertion in timecards. For information about setting up optional fields before you use them here, see About Optional Fields.

You can accept or change any default values that display.  

You can accept the optional fields that display, or you can delete or add them.

• To delete an optional field, select the line on the table, and then press Delete on the keyboard.
• To assign additional optional fields, select the table, and then press Insert on the keyboard. Complete the fields on the new line.

As you enter information, the system totals and displays the employee's regular and shift hours and the paid and accrued vacation, sick, and compensatory/banked time hours. It also totals and displays the paid and accrued vacation, sick, and compensatory/banked time amounts. Each total displayed at the bottom of the window reflects the sum of all hours or amounts of a particular kind entered on all active timecards for the employee.

3. Click the Add or Save button to save the timecard information you have entered.

After adding or editing the timecard

Additional information

Published: May 17, 2017
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