Copying a Detailed Timecard
Before you start
- You must have an existing timecard that you want to copy to one or several employees.
To copy a detailed timecard
- . Open the Payroll Process Map from Payroll > Tasks > Process Payroll and select Timecard List.
- You can also open the Copy Timecard window by the clicking the Copy button on the Timecard List and Timecards windows.
- Enter the employee number and use it to select the timecard you want to copy. You can find an employee by using the navigation buttons or the Finder.
- In the Assign section in the middle of the window:
- Enter a new, unique number to assign to the new timecards in the Timecard Number field. Use the adjacent Finder for reference to view existing timecard numbers.
- Specify the options and information that apply to the new timecard.
- In the Choose By field and Employee From/To fields, choose how to select the range of employees who will be assigned the new timecard.
- Choose whether to ignore any invalid information during creation of the timecards.
- (Optional) Click the Verify button. Payroll verifies that the timecard being copied exists, that the selection criteria are valid, and ensures that the selected employees do not already have a timecard with the specified timecard number. If any conflicts exist, Payroll provides a warning.
- Click the Create button.
The payroll program scans the selected employees and creates new timecards for them. When the process is complete, a message displays, reporting the number of timecards created and any errors.
After copying the timecard
Validate the newly created timecard(s):
- Open the Timecard List window in the Payroll Process Map to check the timecards.
- Print the Timecards report. From Periodic Processing Reports, choose Timecards.