Settings tab (Employer Setup page)

Use this tab to specify:

Display settings for employer benefits contributions, salary grades, bank accounts, and personal contact information.
Update settings for the Smoker field.
The email address where an approval request or notification should be sent when the administrator role has no one assigned to it.
When to post reminders to the Message Center for an employee's upcoming birthday, performance review, or employment anniversary.

To specify employer settings:

Access the Employer Setup page and choose whether to specify settings at the enterprise level or an employer level.

Note: The top left corner the page shows either Enterprise or the employer name. This reminds you where you are making the changes. If you choose an employer and then switch to is using Enterprise settings near the top left corner of this page, all employer-level settings will be removed and the enterprise-level settings will be used when you click Save.
Enter or select the appropriate settings in the following areas.
Views area
1. For Display Employer Benefits Contribution, select Yes to have employees see the employer's contribution amounts on pages that display the employees' benefits. Select No to hide the employer's contribution.
  
  Note: This item is only enabled when Sage HRMS is installed.
2. For Display Cost and Contributions Based on, select one of the following options for the frequency used to display in the top right corner of Open Enrollment pages. The Employee Cost amount appears under the Effective Date. Do not change this setting during an Open Enrollment period.
  - Monthly Amounts: All employee cost and employer contributions for benefit amounts are displayed as a monthly amount. For example, if the benefit is paid bi-weekly, the system converts the amount to a monthly amount. The header on the Open Enrollment pages displays Total Monthly Employee Cost and the amount.
  - Employee Pay Frequency: All employee cost and employer contributions for benefit amounts are displayed for the pay frequency. For example, if the benefit is monthly and the employee is paid bi-weekly, the system converts the monthly amount to the bi-weekly amount. The header on the Open Enrollment pages displays Total Employee Cost and the amount.
  - Contribution Frequency: All employee cost and employer contributions for benefit amounts are displayed based on the contribution frequency set on the benefit plan. For example, if the benefit is bi-weekly, HRMS Employee Self Service displays the bi-weekly amount and the header on the Open Enrollment pages displays Total Bi-Weekly Employee Cost and the amount.
3. For Display Salary Grade and Minimum/Maximum/Midpoint, select Yes if you want employees to see their job's salary grade and salary range on their Compensation page. Select No to hide this information.
4. The Allow Updates to Smoker Field setting, along with page access settings, determines whether employees can update smoker information on their Medical and Personal Profile pages.
  - If you select Yes and the page allows updates, employees can update their smoker status.
  - If you select Yes but the page does not allow updates, employees cannot update their smoker status.
  - If you select No, employees cannot update their smoker status even if the page allows updates.
5. For Bank Account Number Display Settings:
  - Select Do not show to hide the bank account number.
  - Select Show last 4 to show only the last four digits of the bank account number.
  - Select Show to display the full bank account number.
6. For Allow Personal Contact Information On Phone List, select Yes if employees can share their personal contact information (alternative email address, home and cell phone number, pager number, and fax number from their Personal Profile and Phone pages) on the Company Phone List. Select No to prevent the display of this information on the Company Phone List.
Message Center area
- For Send Messages Via Email, select Yes if you want to have the system send emails whenever a notification is posted to the Message Center. Otherwise, select No.
  
  The email's From address is the email address of the employee who made the change and the To address is the email address of the person assigned to the administrator role that was selected for notification of page updates (on the Page Setup tab). The email address is set in HRMS Employee Self Service on the Address/Phone tab of the employee's Demographics page.
  
  Note: SMTP (Simple Mail Transfer Protocol) must be set up and configured in order to send emails. See the HRMS Employee Self Service Installation and Setup Guide for SMTP information.
- (Required) For Redirect Messages Email Address, enter the email address to use as the To address if an approval request or notification is sent to an administrator role that has no one assigned to it. The email includes an addendum to explain to the recipient why the email was sent to them. An email is sent in these situations even if the Send Messages Via Email setting is No.
  
  Note: This item must contain a valid email address. If a valid email is not provided, you see a message at the top of the page when you attempt to save your settings on this page.
- For Send Performance Review Reminders, type the number of days in advance to have the system post a performance review reminder in the Message Center. For example, if an employee's next performance review is scheduled for 9/30/20 and this setting is 60, the system posts a reminder to their manager's Message Center on 7/31/20.
  
  If this is set to 0, reminders are not posted.
  
  Note: This item is only enabled when Sage HRMS is installed.
- For Send Birthday Reminders, type the number of days in advance to have the system post a reminder (with only month and day displayed) about an employee's birthday to the Message Center. For example, if an employee's birthday is August 15 and this setting is 14, the system posts a reminder to their manager's Message Center on August 1.
  
  If this is set to 0, reminders are not posted.
- For Send Employment Anniversary Reminders, type the number of days in advance to have the system post a reminder about an employee's employment anniversary to the Message Center. For example, if the employee employment anniversary date is May 15 and this setting is 30, the system posts a reminder to their manager's Message Center on April 15.
  
  If this is set to 0, reminders are not posted.
- For Employment Anniversary Reminders Based on , select Original Hire Date, Last Hire Date, or Adjusted Seniority Date as the date to use to determine employment anniversary dates for employees.
To save your changes, click Save.

Note: The Redirect Messages Email Address on the Settings tab must be filled in and it must contain a valid email address. If it is not filled in, you will receive a reminder message (at the top of the page) when you try to save the Employer Setup page.