Adding an Earning or Deduction Code

Before you start

To add an earning, deduction, benefit, or accrual

1. Open Payroll > Payroll Setup > Earning/Deduction Codes.
2. In the Earning/Deduction field, type a six-character code identifying the earning/deduction.
3. In the Description field, type a description of up to 30 characters.
4. Type a short description of up to 15 characters. The system prints as much of the short description on T4s and Relevé 1s W-2s as will fit, so make the first characters meaningful. The short description may display on reports and data entry windows to save space.
5. At the Category field, select the category from the list.
6. At the Type field (that displays for earnings, advances, accruals and benefits), select the type from the list.
7. At the Employee and Employer Calculation Method fields, when applicable, select the calculation method from the list.

   Note: The window's tabs and fields may change, according to the earning/deduction category, the type, and the calculation method. You will see only the appropriate tabs and fields for each category/type/calculation method.

8. Add the rest of the earning/deduction information.
9. When you have completed the information, click Add.
10. If you have not entered all the required fields, the program will prompt you to enter the missing information.

After Adding an earning or deduction code

• Assign the earning/deduction to all or selected employees using the Employee Payroll window or the Assign Earnings/Deductions window (in the Employee Payroll window or from Payroll Tasks).
• To verify the earning/deduction entry, you can print the Earning/Deduction Codes report, using one of these methods:
• From the Payroll Setup Reports folder, select Earning/Deduction Codes.