Working with Translation Tables and Code Tables

Most of the fields in Sage HRMS correspond to fields in ADP PC Exchange. For example, the last name field in Sage HRMS matches the last name field in PC Exchange. However, there are some fields in Sage HRMS that contain codes that are different in PC Exchange. Translation tables enable Sage HRMS Link to correctly interpret codes as they are exported to ADP.

Translation Tables

Each Sage HRMS code table has an equivalent translation table. Each time you start up Sage HRMS Link, it asks if you want to update your translation tables with any code table additions you might have made in Sage HRMS.

• If you choose Yes, Sage HRMS Link updates the translation tables that are affected by code table additions.
• If you choose No, your translation tables might not include all the codes referenced in Sage HRMS.

Tip: If you are not using Sage HRMS Link to export data to ADP PC Payroll, you do not need your translation tables updated. Select No to quickly open Sage HRMS Link.

From the Service Bureau menu, click ADP Translation Tables to open the list of tables.

Sage HRMS Code Tables

All Sage HRMS code tables have corresponding translation tables. While in Sage HRMS, you can add to, change, or delete codes in these tables as necessary.

• If you add a new code or change an existing code while working in Sage HRMS, the next time you start up Sage HRMS Link, the system checks the translation tables and reminds you to add a corresponding ADP code.
• If you delete a code in Sage HRMS and then start up Sage HRMS Link, you do not have to make any change to the translation table. Sage HRMS Link keeps the deleted code in the translation table. This has no effect on the way the translation table works. However, at any time you can delete the code from the translation table.
• Some Sage HRMS code tables cannot be altered; that is, Sage HRMS provides them already filled in. Examples of these system-provided tables are Marital Status, State 1 Tax and I-9 Verification Status. These tables require translation tables in Sage HRMS Link; however, the translation tables are already filled in with the appropriate ADP code.

Note: If the Sage HRMS Marital Status is M, then the ADP Federal Marital Status is M. Any other value for the Sage HRMS Marital Status results in a Federal Marital Status of S.

• Other Sage HRMS code tables are also system-provided and automatically filled in. If you add to, change or delete a system-provided code, you must make the corresponding addition, modification, or deletion in the equivalent translation table in Sage HRMS Link. When you start up Sage HRMS Link, the changes you made to the code table in Sage HRMS are not automatically updated in the corresponding translation table. Therefore, you must remember to update your translation table accordingly.