Using the Withdrawals Status Report

The Withdrawals Status report lists all outstanding checks and transfers from a bank or a range of banks that you specify.

When to print

• When you want to see the status of checks and other payments (such as bank transfers or checks that cleared with bank errors).
• Before posting a bank reconciliation, to maintain an audit record of all payments and other withdrawals.  
• Before posting a bank reconciliation, to maintain an audit record of all checks that have been printed by the subledgers.  

Note: The Withdrawals Status report contains information for the current reconciliation that is not available after you post the reconciliation. Therefore, be sure to print the Withdrawals Status report before posting a bank reconciliation.  

You can use the Check Payment Register or the Transaction History Inquiry window to look up information for posted reconciliations.

Information on the report

• Withdrawals are grouped and totaled by status in the functional currency of each bank.
• A summary by bank at the end of the report gives both functional and source totals for each currency.

To print the report

1. From the Navigation Pane, select Reports > Payroll > Bank Reports > Withdrawals Status.
2. Specify the range of withdrawal dates, banks, and applications (subledgers) for the transactions you want to include on the report.
3. Select a withdrawal status.

   You can select any or all of the following withdrawal statuses:

   Not Posted

   This status applies to withdrawals that you entered using the Bank Entry window, but which you have not yet posted.

   Alignment

   A check that was printed to test the alignment of forms in the printer, or left blank because it was a leading check form (a check that is past your printer head when you start printing). This type of check is automatically cleared when the bank reconciliation is posted.

   Void

   A payment that was reprinted during a check run, or that was in a canceled check run, or that was printed for a payment entry, but then deleted from a batch.

   This type of check is cleared automatically when you post the bank reconciliation.

   Outstanding

   An outstanding check is one that has not yet been paid by the bank.

   All posted checks (other than alignment checks, continuation checks, or incorrect or damaged checks that the subledger voided during posting), as well as transfers and transfer charges, initially appear with a status of Outstanding.

   Non-negotiable

   A payroll check that has been paid by direct deposit through electronic transfer of funds.

   This type of check can be cleared in the same way as an outstanding check.

   Continuation

   A check that was printed with an advice that carried over onto a new check form. This type of check is automatically cleared when the bank reconciliation is posted.

   Printed

   Printed status is assigned to payments that have been entered in Accounts Payable, but are not yet posted to the bank.

   At setup, payments have Printed status until you post the setup reconciliation.

   When you post a payment, or the setup reconciliation, the status changes to Outstanding.

4. Click Print.

Additional Information