This tab lets you assign an unlimited number of optional account fields to hold additional information that your company wants to track for the account.
Any optional account fields that you set up for automatic insertion display on the tab, along with their default values.
If you set up an optional field as a required field, the optional field should be in the account's Optional Fields tab; if it is not, you will not be allowed to save or add the account.
You must first define optional fields for your company in Common Services, and then set up optional fields for General Ledger (using the G/L Optional Fields setup window), before you can assign optional fields to accounts.
You can include these account fields on the report when you print the long form of your chart of accounts. You can also use these optional account fields as selection criteria when printing your chart of accounts, trial balances, transaction listings, and source journals.
For each optional account field that you want to assign to the account:
- In the Optional Fields column, use the Finder to select optional account fields that you have defined using the G/L Optional Fields setup window. When you choose an optional field, the program fills in the description and the default value for the optional field.
- To change the value for the optional field, use the Finder in the Value column to select a value.