This tab lets you add an unlimited number of optional fields for additional information that you wish to include with transactions processed for a selected account.
Transaction details that use the account will include these optional fields.
Note: To save optional fields with posted transactions, you must select Detail as the Post To Account option on the Detail tab. The program does not keep optional field information with consolidated transactions.
For each optional transaction field that you want to assign to the account
- In the Optional Fields column, use the Finder to select optional transaction details fields that you have defined using the G/L Optional Fields setup window. When you choose an optional field, the program fills in the description and the default value for the optional field.
- To change the value for the optional field, use the Finder in the Value column to select a value.
- If the optional field is validated, you must enter a value that is defined for the field in Common Services. If the optional field accepts blanks, you can leave the value blank.
- If the optional field is not validated, you can enter any value consistent with the type of field, providing your entry does not exceed the maximum length specified for the optional field.
Later, when you use the account in a journal entry, General Ledger includes the optional transaction fields and values you assigned.
Using the Same Optional Fields for Transactions and Accounts
To use the same optional fields for transactions as you use for the account, click the button.
Providing you have set up matching optional fields for accounts and transaction details in G/L Optional Fields, the program replaces the optional fields on this tab with optional fields that match those used on the Accounts Optional Fields tab. (If an optional account field has no matching optional transaction field in G/L Optional Fields, the field is not used for transaction details.