Job codes

Use these codes to establish job codes for your employer along with the rules that govern those codes.

If you are using both the U.S. and Canadian version of Sage HRMS, you can differentiate between U.S. and Canadian job codes by either creating a job code and description that contains an identifier indicating whether it is a U.S. or Canadian job or creating one generic job code and description for both U.S. and Canadian jobs.

  • For example, create a job code such as USPRES or CNPRES and description such as President (U.S.) or President (Canadian).
  • Further define the job code by selecting values for EEO Job Group and EEO Class for U.S. jobs—or selecting values for NOC and EEOG for Canadian jobs.

If you create a generic job code (such as CONSUL) with a description (such as Consultant), specify values for EEO Job Group, EEO Class, NOC, and EEOG. You can then assign the employees that report in these categories on the Personal tab of the Demographics page and then select EEO Reporting for U.S. employees or EE Reporting for Canadian employees.

To add or edit a job code

  1. Select one of the following menu items:
    • Setup > Employees > Jobs > Codes
    • Setup > Canadian Employees > Jobs > Codes
    • Setup > Training > Jobs > Codes
  2. On the Job Codes page for Employer, select the employer (or Enterprise) whose job codes table you want to change.

  3. To add a new code, click Add.

    To change a code, highlight the code and click More

  4. On the Job Codes Detail page:

    For a new code, enter the Code and Description for the new code, enter the information on the tabs, and click OK.

    For an existing code, make your changes and click OK.

Tabs on the Job Codes Detail page

Item Description

Job Status

Select the employee’s current status within the organization, such as active, inactive, on leave, or pending approval.

Employee Type

Select the type of employee, such as Regular Full-Time, Regular Part-Time, or Seasonal. This is used in EEO reports.

Direct / Indirect

Select whether the job is a line (direct) or staff (indirect) job.

Salary Grade

Select the salary grade from the list (the Salary Grade codes table).

Note: This only applies if Salary Grade validation was enabled for your employer. Otherwise this item is blank.

Grade Type

(Read only) Displays the grade type from the Salary Grade codes table.

Steps In Grade

(Read only) Displays the steps from the Salary Grade codes table.

FTE

Enter the Full-Time Equivalent for this job.

Manager

Select Yes if the job has managerial or supervisory functions. Otherwise, select No.

Exempt

Select Yes if the job is exempt. Otherwise, select No.

Overtime Eligible

Select Yes if the job is eligible for overtime. Otherwise, select No.

Job Family

Select the job family, such as Accounting, Information, Technology, or Sales.

EEO Job Group

Select the EEO job group.

EEO Class

Select the EEO classification, such as Technicians.

NOC

Select the National Occupation Code.

EEOG

Select the Employment Equity Occupation Group code and description for grouping employees for Employment Equity Reporting. If Job Code Validation is enabled, you cannot change this field.

Pay Equity Job Group

Select the Pay Equity Job Group.
Item Description

Minimum

(Read only) Displays the minimum salary for the Salary Grade.

Midpoint

(Read only) Displays the midpoint, which the system calculates based on the Maximum and Minimum.

Maximum

(Read only) Displays the maximum salary for the Salary Grade

Hours Per Day

Enter the usual number of hours per day for the job.

Days Per Week

Enter the  usual number of days per week for the job.

Hours Per Week

(Read only) Displays the work hours per week, which the system calculates based on the Hours Per Day and the Days Per Week.
Item Description

Job Summary

Enter text to summarize the job. You can enter a maximum of 50 characters on each of the three lines.

Desc. Date

Displays the date the description was created, which is initially the current date but you can change it.

Job Requirements

Enter specific requirements for the job.