About Export G/L Batch File
This window lets you:
- Create new batches.
- Add journal entries to existing batches.
- Change and delete journal entries.
- View and reverse posted entries.
A General Ledger batch is a group of journal entries, each of which contains at least two transaction details, one for the debit amount and one for the credit amount.
Journal entries do not affect G/L account balances until you post the batches.
Editing batches
- You cannot edit entries in batches that are set Ready to Post (see the Status indicator on the upper right side of the Journal Entry window). You can change the Ready to Post status in the Batch List window.
- You cannot edit entries in batches that have been deleted or posted; however, you can automatically create a reversing entry in a new batch.
- You can edit imported batches only to the degree you specify for the Edit Imported Entries option on the Posting tab of the G/L Options window.
You can allow editing of all fields, the fiscal period only, or prevent any editing.
Before posting
Before you can post an entry:
- It must balance in the functional (home) currency.
- It must contain valid account numbers and source codes.
- The batch must be set to Ready to Post in the Batch List window.
- The accounts must have Active statuses.
- The fiscal period it is posted to must be open.
When General Ledger posts a batch, all entries that cannot be posted are added to a new batch.
Importing and exporting transactions
To import a batch that was created in another program, choose the button.
To export a copy of an unposted batch, choose the button.