The Assign Leave of Absence task enables you to record all necessary employee leave information, including information that is required if the employee is on an FMLA absence. If you are also using Time Off, the task enables you to suspend accruals while an employee is out on leave. For more information on Tasks, refer to About Tasks.
To Assign a Leave of Absence
Note: When you place an employee on leave, the system adds a new record for the employee’s job history. The Leave Start Date is the effective date for the new record in the Job History (HJOBHIS) database.
- Select Employees > Tasks > Assign Leave of Absence.
- Find the employee you want to place on leave of absence. The steps page opens and lists the steps for assigning a leave of absence.
- Check the steps you want to complete. Complete each step now or schedule steps for yourself or another user to do later. Note that Leave Information is a required step.
- Click to start moving through the steps.
If you use only Sage HRMS, then Leave Information and Review Benefit Enrollment are the only steps that appear.
Steps for assigning a leave of absence
Leave Information
The Leave Information page enables you to enter information such as the reason for the leave, the leave start date and the employee’s scheduled return.
Sage HRMS uses the information on this page to update the employee’s current job and job history information to ensure you fully record the employee as being on leave.
If you also use Time Off, you can indicate whether or not to suspend accruals of specified attendance benefits during the employee’s leave of absence, such as personal leave or vacation time. Otherwise, the Suspend Accruals button is disabled.
In addition to allowing you to assign regular leaves of absence (such as jury duty and military service), Sage HRMS also allows you to track leaves of absence covered by the Family Medical Leave Act (FMLA). When you place an employee on FMLA leave, you must enter the appropriate information on the FMLA Event tab.
When you finish, click to save your entries and proceed to the next step.
Review Attendance Enrollment
The Attendance Summary page enables you to review the details of each attendance plan in which the employee currently participates. If you did not already suspend accruals for a specific plan, select a plan, open the plan’s detail page and click the Suspend Accrual of Time box. After reviewing the employee’s attendance plans, click Continue to move to your next scheduled step.
Review Benefit Enrollment
The Review Benefit Enrollment step enables you to review the employee's savings plans and insurance plans before assigning a leave of absence. The Savings Benefits page is the first page in the Benefits Enrollment step.
When you finish working with the employee's savings plans, click to access the Insurance Benefits page. This page lists all the insurance plans in which the employee participates.
When you finish reviewing and updating the employee's insurance plans, click to move to the next step.
Change Payroll Status
The Change Payroll Status step enables you to change the employee's payroll status before assigning a leave of absence. Click Complete to open the Current Pay tab of the Current Pay page, where you can change the employee's payroll status.