Track FMLA Leave
The Family Medical Leave Act (FMLA) requires employers to
provide and administer up to 12 unpaid work weeks during any 12 month
period for qualifying events and eligible employees. For eligible employees
that request and receive an FMLA leave of absence, Sage HRMS enables you
to record and track the leave information.
In addition to allowing you to assign regular leaves of absence
(such as jury duty and military service), Sage HRMS also allows you track
leaves of absence covered by the Family Medical Leave Act (FMLA). Refer
to To Set
Up an FMLA Attendance Plan for information on setting up an FMLA attendance
plan.
If you installed Sage HRMS but you did not install Time Off,
you can still track leaves of absence covered by FMLA. Assign a
leave of absence in Sage HRMS, find the employee you want to place
on leave, access the Leave
of Absence page, and provide the applicable FMLA Event information.
Note: You are responsible for understanding the FMLA regulations governing employee eligibility requirements, situations covered by FMLA, and medical certification
requirements.
To Record an FMLA Leave of Absence
When you place an employee on FMLA leave, you must enter
the appropriate information in the FMLA Event group on the Leave Information
page. In Time Off, you can access the Leave Information page
and place an employee on FMLA leave using one of two methods:
- Complete the Assign
a Leave of Absence task for the employee you want to place on FMLA
leave and then provide the applicable FMLA Event information on the Leave Information page.
- Directly access the Leave of Absence
page for the employee you want to place on FMLA leave, click Add to create
a leave of absence transaction and then provide the applicable FMLA Event
information on the Leave Information page. (This method bypasses the Assign
Leave of Absence task entirely.)
In either case, you should provide the following information
on the Leave Information page when you record FMLA leave for an employee.
- On the Leave tab, select
the Leave Type from the drop-down list. For example, choose FMLA-Family
or FMLA-Medical.
- Also on the Leave tab, select the Leave Reason from the drop-down list. This list contains codes
from the Absence
Reason Codes page such as Family Medical/Leave or Pregnancy Leave.
- On the FMLA Event tab,
provide the Reason and other information items. Select a Reason from the
drop-down list of codes from the FMLA Event Reason Codes table such as
Adoption or Birth.
- Provide the Event Date
for the FMLA leave in a mm/dd/yyyy format.
- Indicate the dates
the employee provided medical certification or recertification to substantiate
the FMLA leave, if applicable.
- Enter the name of the
family member for whom the employee is requesting an FMLA leave.
- Indicate the family member’s
relationship to the employee from the drop-down list.
- Provide any additional
comments regarding the FMLA leave.
- Click OK or Continue
when you finish to save your entries.