Prior to using the Sage 100 Payroll to Time Off transfer process, you must Set Up the Sage 100 Standard Link.
Payroll Data Entry
If you check the Interface with Time Off check box when mapping employers, the system adds a new field called Benefit Date to the Payroll Data Entry page in Sage 100 Payroll. This field is only enabled for the Earnings Types for Time Off Absence Transactions you selected on the Earnings Types page.
To locate the Benefit Date field in Sage 100 Payroll, select Payroll > Main and Payroll Data Entry. Select a pay cycle and a standard earnings code and click . On the Payroll Data Entry page, select an employee, then go to the Lines tab. Click the button to open the Benefit Date by Earnings Line dialog box.
The Benefit Date field defaults to blank. However, you must enter a benefit date. When you transfer data from Sage 100 to Time Off, the Benefit Date field is used as the date of the absence transaction in Time Off. For more information about mapping employers, see Set Up the Sage 100 Standard Link.
Payroll Data Entry Audit Report
The Benefit Date will print on the Payroll Data Entry Audit Report. For each employee, earnings will be sorted by the Benefit Date. Earnings that do not include a Benefit Date will print before those that do. The Hours and Amount fields will subtotal by Benefit Date, if more than one earnings line is printed for that date. No other payroll reports will print this date, nor will it appear on check forms or direct deposit stubs.
Check Register Update
During the update of the Check Register, a temporary file will be created containing the attendance transactions that will be transferred to Time Off when you run the transfer process. The Sage HRMS Transfer Log report shows the following data will be produced: Employee Number, Benefit Date, Earnings Code and Description, Earnings Type, and Hours.