This window lets you add new source codes and descriptions, change descriptions, and delete codes that are no longer needed.
To add a source code
- From the Navigation Pane, go to Setup > Payroll > General Ledger > Source Codes.
- Enter a four-character source code. The first two characters identify the source ledger (such as GL or AR), the second two identify the transaction type.
- Press Tab and enter a description for the code. Source code descriptions can be up to 60 characters long. Type in a description that you will be able to recognize later (like "Accounts Payable checks").
- Click .
Note: If you need to delete a source code, make sure it is not used in an unposted General Ledger batch. If it is, change the code in the batch to another valid source code before you post the batch.
How General Ledger uses source codes
Source codes are used in General Ledger to identify the source (or type) of transaction details. You can print source journals that include all transactions with particular source codes.
You must define source codes before you can enter and post accounting transactions.
All transactions entered in General Ledger must use a source code that begins with "GL" to identify the transaction with the General Ledger program.
General Ledger automatically adds new source codes found in subledger transactions during posting.
Source codes in imported batches
Imported transactions must also contain source codes. You can define or import the source codes you want to use in imported transactions in the Source Codes window.
Using source codes for reporting
Source codes allow you to organize and print source journals of posted transactions according to transaction type (for example, sales, checks, or cash receipts).
Use source journals to group transactions for analysis and auditing requirements. Batch listings and posting journals group transactions only by time of entry.