If you select the option to use account groups, you can assign each of your accounts to an account group.
- In the G/L Options window, you first select the Use Account Groups option (on the Account tab).
- Use the Account Groups window to create an unlimited number of your own account groups.
- Using the Account Groups window, you can change the descriptions of all account groups, and click the button to delete any account groups you don't need (the standard account groups shipped with G/L as well as those you created yourself).
If you don't use account groups, the program assigns accounts to the Unclassified Account Group internally; however, you can also use Other for accounts that you normally want to exclude from your balance sheet and income statement. You can change any of these descriptions to suit your business needs.
You can also use the Unclassified Account Group if you do not want to specify an account group when creating an account. The default sort code for the Unclassified Account Group is ZZZZZZZZZZZZ, but the code is blank.
Before you start
To add your own account groups
- Select Setup > Payroll > General Ledger > Account Groups.
- Enter up to 12 characters in the Account Group field.
- Tab out of the Account Group field. The characters you entered display in the Code field.
- Type a description for the new group.
- Click .
These can consist of alphabetical or numerical characters, or a combination. (The sample account groups are labeled 01 to 16; you can continue with the numbering system or create one of your own.)
The system assigns a blank account group (Unclassified Account Group), if you do not assign the account to any account group.
You can also:
- Click Change Sort Codes to change codes of already-existing Account Groups.
- Click Import to import a file
- Click Export to export a file.