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General Ledger Reports

Using the Chart of Accounts Report

This report lists all or a range of General Ledger accounts according to the selection criteria and the sort and format criteria you specify.

At printing time, you can select accounts by account number, segment, account group, account sorted group, or optional field. Then specify the type of report and range of entries, either accounts or segments, you want to print.

Information on the report

To print the report

  1. Select Reports > Payroll > General Ledger Reports > Chart of Accounts.
  2. Select the format of the report.
  3. If you choose Fiscal Set Comparison, select the two sets of figures you want compared. You specify the fiscal set data type, and the year.
  4. Select the option, Exclude Accounts with No Activity to avoid including accounts on the report that have zero balances and that had no transactions within the specified period range.

    You must select the same year in both the From Year field and the To Year field.

  5. Select the option, Select Account Groups by Sort Code Range if you want to print a set of common account groups but not other account groups. (To do this, you must first give the same sort code to all account groups in the set, specify printing by sort code order, and then choose the sort code of that set.)
  6. If you are printing the long form of the report and you use optional fields, an option to include optional fields displays. Click the Include Optional Field option to have optional fields information printed on the report.
  7. If you are printing the Rollup Accounts report, select either Members or Rollup Accounts in the Show field.
  8. Select the sort order for the report, and a range of the item by which you are sorting. You can order the report by account number, any segment of the account number, account group, account sorted group. You can sort by account sorted group by choosing the Select Account Groups By Sort Code Range option.
  9. Select accounts by specifying ranges of account groups, account sorted groups, account number segments (that have not already been specified as the sort order), or the range of optional fields.
  10. Click Print.