Current Job

Enter the description of the current job.

This is an abbreviated code of the job description and is automatically displayed when you select a job title.

Note: If you also have Sage HRMS installed and Job Code Validation is not enabled for this employees employer, you can enter any value in the Job Title and Job Code fields. We recommend, however, that you enable validation; otherwise you cannot establish training requirements for the job.

This is the breakdown of the job within EEO Class. If Job Code Validation is enabled, you cannot change this field.

This is used to group jobs together for comparison purposes. Job groups are used in Pay Equity reporting. If Job Code Validation is enabled, you cannot change this field

Standard job classifications used only if your organization files Employment Equity Reports.

This is the salary grade for the current job. If Job Code validation is enabled, you cannot change this field.

Indicates if the employee is direct or indirect. Direct employees typically allocate their time to projects; indirect employees do not allocate. If Job Code validation is enabled, you cannot change this field.

Indicate whether the position is exempt or nonexempt. If Job Code validation is enabled, you cannot change this field.

Indicate whether the position is overtime eligible or non-eligible. If Job Code validation is enabled, you cannot change this field.

Status of the employee. Can be Active, Terminated, LOA, Dependent (COBRA), or Not Employee.

Note: If you use Sage HRMS and you change a non-employee's status to Active or LOA, you will be required to enter necessary HR information, such as Social Security Number/, home State/ and pay group.

This is the category of employee (such as part-time, full-time, temporary, seasonal) that is used in Employment Equity and Equal Employment Opportunity reports.

Indicate whether the employee is salaried or hourly to differentiate beyond the exempt status.

Enter the date on which the job begins.

Select the reason for the last changes made to the employee's Current Job page.

Enter the date of the last changes made to the employee's Current Job page.

Select one of the standard EEO-1 or EEO-4 job classifications. You generally use this only if your organization files an EEO plan. If Job Code Validation is enabled, you cannot change this field.

Code and description for jobs performed by state and local government jurisdictions. For example, 01 corresponds to Financial Administration and 08 corresponds to Health. Used for filing EEO-4 reports. Sage HRMS incorporates EEO-4 function codes in EEO-4 headcount reports. State and local government jurisdictions can submit these reports rather than use EEOC Form 164, State and Local Government Information (EEO-4).

Fill in information for each level you defined during the enterprise setup. Examples include Division, Department and Location.

Enter the employees mail stop location.

Indicate whether this employee is a hiring manager. If Yes is selected, the employee is designated as a hiring manager for eRecruiter. If you are not using eRecruiter, you may still want to track employees who are hiring managers for the company.

Click the Find button and select the employee's manager. The employee's emaill address automatically fills in. If you are using Sage Employee Self Service, the employee you assign as a supervisor is automatically placed in the Manager role in Sage Employee Self Service.

To remove a supervisor, click the Remove button.

If you are using Sage Employee Self Service, you can assign a secondary supervisor, for example, a line supervisor to act on the employee's approval requests and receive notifications and emails when the employee updates personal information.

Click the Find button and select a secondary supervisor for the employee (can be the same as the Supervisor). The employee's email address automatically fills in.

To remove a supervisor, click the Remove button.

Enter the effective date of the secondary job.

End the end date of the secondary job.

Select a description of the secondary job.

This is an abbreviated version of the job description. The secondary job code must differ from the current job code. If you enabled Job Code Validation, Sage HRMS fills in this field after you complete the Job Title field.

Select the salary grade for the secondary job. If you enabled Job Code Validation, Sage HRMS fills in this field after you complete the Job Title field.

Indicates if the employee is direct or indirect. Direct employees typically allocate their time to projects; indirect employees do not allocate.

Enter an amount or use the arrows to select a number to indicate what the employee earns during one pay period.

Designate how often the employer pays the employee.

Sage HRMS automatically calculates the total annual pay for the secondary job according to the Period Salary and Frequency.

Select the currency in which the employee is paid.