Setting Up Sage HRMS > Set Up Employers > Add Employers

Adding an Employer

After setting up your enterprise in Sage HRMS, you are ready to start working with your employers. Setting up your employers is much easier if you gather all the required information beforehand.

You can have as many employers as you like. Each of these employers can have different specifications, such as different codes for jobs in the company, or different salary grade structures. When you set up your employers, you define different sets of specifications for each employer.

When adding an employer to your system, you must define some basic information, such as your employer’s name and address. The employer name is at the top of most pages and prints on most standard reports.

You can also define setup information for each Sage HRMS product you are using. The system provides the Add Employer task so you can add an employer at any time.

If you have Sage HRMS Payroll

If you installed Sage HRMS Payroll (either U.S. or Canadian), you must first set up a SQL Database before you add an employer with these steps. Review Configuring Sage HRMS Payroll for setting up a new database, and then continue here to add the payroll employer in Sage HRMS.

To Add an Employer

Select Setup > System > Setup > Add Employer to open the Steps for Add Employer Task page.
Check the steps you want to complete. Depending on the products you installed, you must set up the employer for each product you are using. Complete each step now or schedule steps for yourself or another user to do later. Add Employer is a required step.
Click OK to open the Employer Setup page.
If your installation is configured to support companies in multiple countries, the Employers Country field is enabled. Select the country in which this employer does business: either Canada or U.S.
Enter the Employer Code that uniquely identifies the employer. Enter a three-character alphanumeric employer code.
Enter the Employer Name. This field is required because the name appears at the top of pages and prints on most reports. You can also add the employer’s street address, city, state or province, ZIP or postal code, telephone number and fax number. The City and State/Province fields are required.
Select the Pay Frequency used for the majority of the employees.
In the Normal Units field, enter the hours or units per pay period worked by most employees. For example, if employees are paid each week for a 40-hour week, enter 40.00. If employees are paid every two weeks for a 37.5-hour week, enter 75.00.
Select the employer's language.

Note: The selections you make for steps 7-9 are the defaults when you add new employees to this employer. When adding employees, you can change these as necessary.
If you have payroll installed, the Payroll Database ID and Payroll DB Name fields appear.

The Payroll Database ID is dynamically populated with the Employer Code you entered in Step 5 and is disabled.

In Payroll DB Name, enter the name of the SQL payroll database. In the next step, Sage HRMS will verify that the database is present and automatically create a company profile in the database. A series of "Activating Application" messages display indicating the progress of the activation.
When you finish, click OK.
A message notifies you that the process was successful. Click OK to restart your system.