After you determine your standard and specific selection criteria, generate your report by choosing whether to send it to your printer, preview it on the monitor, or export it to a file on the server.
Preview a Report
To preview a report on the monitor, click Preview. The system opens a preview window and presents the report.
You can identify each report by its title. The title is at the top of each page of the report. The date and time the report was generated appear at the bottom of each page, along with a sequential page number. Report totals and other control numbers also appear at the end of most reports.
Reports are formatted for standard 8 1/2-by-11-inch paper with a half-inch margin on all sides.
Page Preview Toolbar
When you preview a report, the page preview toolbar enables you to enlarge your view, scroll through the report, and print the report. You can see the button’s description as you position your cursor over the button.
The following table describes the buttons on the page preview toolbar.
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The First Page button displays the first page of the report. This button is disabled if you are previewing the first page of the report. |
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The Previous Page button displays the previous page of the report. This button is disabled if you are previewing the first page of the report. |
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The Go To Page button lets you select a specific report page to display. |
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The Next Page button displays the next page of the report. This button is disabled if you are previewing the last page of the report. |
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The Last Page button displays the last page of the report. This button is disabled if you are previewing the last page of the report. |
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The Zoom control lets you choose six different magnifications. You can also click your cursor anywhere in the preview window to zoom in or out on a particular area of the report. When you zoom, your cursor changes to a magnifying glass. |
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The Close Preview button closes the preview window and returns to the Reports dialog box. Tip: You can also click |
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Click the Print Report button to print the report. |
in the report title bar to close the preview window.
Print a Report
From the reports dialog box, click Print to open the Print Options dialog box. Select the appropriate options such as page range, number of copies, and name of printer. Note that if you have a PDF driver installed, you can create a PDF version of the report and then send it as an email attachment.
Export a Report to a File
Sage HRMS enables you to export or save your report to a file so you can use it in a variety of different applications, such as Microsoft Excel.
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Click Export to export a report to a file. The File Export Options dialog box opens.
Note: If working with Veterans Employment report, when you click Export, the File Type defaults to Electronic Submission format.
- Select the file format to use from the File Type list. The extension in the File Name field automatically fills in according to the File Type you select.
- Enter up to eight characters for the file name in the File Name field. Then, click Export.
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Click . Sage HRMS exports the file to the ..\Sage\SageAbraSQLHRMSServer\Data\Export directory on the server.
Note: If you are using Windows 2008 or older you may need to reset the View properties on the C drive so that you can see the \ProgramData folder to where the reports are exported. Open Windows Explorer and do the following:
- Go to Organize > Folder and Search Options.
- Click the View tab.
- Select the Show hidden files and folders button and click .