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Designing Your General Ledger

Before Setting Up General Ledger

General Ledger Options window

Setting Up General Ledger

About General Ledger Setup in Sage HRMS Payroll

Take the following steps to set up General Ledger. You must set up General Ledger before you can run payroll.

Step One: Set up fiscal year information

Select Setup > Payroll > Payroll Setup > Fiscal Year Calendar. Enter the starting date for the first period in your fiscal year. For example, if your year starts in April, specify April 1 of the first year that you want data.

General Ledger creates a calendar for the year before the oldest year you specify, so you can post the opening entries for the oldest fiscal year.

Go to Fiscal Calendar for details.

Step Two: Set up G/L Options

Select Setup > Payroll > General Ledger > Options and select the Segments tab to select basic processing options and define all the segments used in your General Ledger account numbers.

Note: On this tab, after you have chosen and saved the Account Segment for your main account, you can no longer change the Account Segment. Therefore, it is imperative that you select the correct Account Segment before you save G/L Options.

Go to G/L Options Segments tab for details.

Step Three: Set up Segment Codes

Select Setup > Payroll > General Ledger > Segment Codes to further define how you will structure your chart of accounts.

Go to Segment Codes for details.

Step Four: Set up Account Structures

Select Setup > Payroll > General Ledger > Account Structures to identify the format of the account numbers that are assigned to the account structure code.

Go to Account Structures for details.

Step Five: Set up G/L Accounts

Select Setup > Payroll > General Ledger > Accounts to add new accounts to the general ledger.

Go to G/L Accounts for details.

Step Six: Set up Banks

Select Setup > Payroll > Bank Services > Banks to add a new record for each bank account on your chart of accounts.

Go to Banks for details.

Step Seven: Perform G/L Integration

Select Setup > Payroll > Bank Services > G/L Integration to determine how Bank Services produces transactions for G/L from posted bank transactions and to specify the data to include for G/L transactions.

Go to Bank G/L Integration for details.