For help with the fields in the Overtime Schedule setup window, view the fields listed below.
A code of up to six characters identifies each overtime schedule. The overtime schedule code assigned to an employee displays as the default when you enter a timecard; you can override the default.
Descriptions can be up to 60 characters long. Enter a description that you will be able to recognize later (like "Overtime Pay/Time and a Half").
Select this check box to make an overtime schedule inactive (click the check box or tab to it, then press the Spacebar).
When you select this option, the program inserts the date automatically. You would make an overtime schedule inactive when you intend to delete the schedule and do not want to assign it to any more employees. You cannot assign inactive overtime schedules to employees.
You can change an inactive schedule back to active by clearing the check box at any time.
Indicate whether the schedule provides overtime compensation as additional pay or as compensatory/banked hours.
When the number of hours worked do not fulfill the number of hours required for the pay frequency, the system can automatically make up the shortage with compensatory/banked time already earned by an employee. If you want the system to use earned compensatory/banked time hours to cover a shortage in regular hours for all employees assigned the overtime schedule, check this box.
Be sure when setting up a compensatory/banked time accrual, that the level of the compensatory/banked time accruals you use to make up a shortage of hours is higher than the levels of the earnings making up your employee's regular pay (so regular hours will be calculated before compensatory/banked time).
When the number of hours worked do not fulfill the number of hours required for the pay frequency, the system can automatically make up the shortage with compensatory/banked time already earned by an employee. If you want the system to use earned compensatory/banked time hours to cover a shortage in regular hours for all employees assigned the overtime schedule, check this box.
Be sure when setting up a compensatory/banked time accrual, that the level of the compensatory/banked time accruals you use to make up a shortage of hours is higher than the levels of the earnings making up your employee's regular pay (so regular hours will be calculated beforecompensatory/banked time).
You enter the number of hours over which any additional hours are considered overtime. The system uses Hours Over column in conjunction with the next column, For Period Of Days, to define overtime hours. For example, a schedule can indicate that all hours over 40 during a period of 5 days should be considered overtime.
You enter the number of days over which any additional hours are considered overtime. The system uses For Period Of Days, in conjunction with the previous column, Hours Over, to define overtime hours. For example, a schedule can indicate that all hours over 40 during a period of 5 days should be considered overtime.
The rate by which overtime pay is calculated. If you pay overtime as wages (rather than compensatory/banked time), you enter a rate multiplier for each set of overtime criteria (hours over regular hours within a period of days) you have entered. For example, to pay overtime at "time and a half" (one-and-a-half times the regular hourly rate), enter 1.5 as the rate multiplier.