Related topics

Setting up employee configuration

Mapping shift differential schedules

Use the Shift Diff Schedule tab on the Employee Configuration page to map payroll shift differential schedule codes between Sage HRMS and Payroll.

Mapping guidelines

Shift differential schedules exist in both the Sage HRMS and Sage 300 Payroll programs, but their configurations are different.

  • In Payroll:
    • There can be an unlimited number of schedules.
    • Each schedule can have up to four shifts.
    • Each shift can have a differential rate (an amount per hour paid in addition to the regular pay).
  • In Sage HRMS:
    • There can be only one schedule (specified in the Shift Differential Codes code table).
    • In that schedule, there can be an unlimited number of shifts.
    • Each shift can have a differential rate (amount or percentage per hour).

The Payroll Shift Differential Schedule and related shifts can be mapped to the following types of codes in Sage HRMS:

  • HRMS shift differential codes
  • Four user-defined employment fields
  • Four user-defined pay fields
  • User-defined code table

Although the differential rates for shifts in Sage HRMS can be different from the rates in Payroll, when each Payroll shift is mapped to an Sage HRMS shift, the differential rate in the Payroll shift will be used.

You can select a shift for an employee and change the shift premium for this employee on the Current Pay window in Sage HRMS. This change is not available in Payroll after you run the Using the Open Payroll Process. The differential rate assigned to the mapped shift in Payroll will be used in the employee's pay calculations instead of the rates from shifts in Sage HRMS.

To map shift differential schedules

  1. Select Setup > Payroll > Database Setup > Employee Configuration.

  2. Select the Profile ID previously created, and select the Shift Diff. Schedule tab.

    The system updates the table with the shift differential schedule codes set up in Payroll.

  3. Select the Map Option and Sage HRMS Field from the drop-down menus.

    Note: You must have user-defined fields set up in Sage HRMS if you want to use the user-defined field options. Otherwise, select the Map Option Shift Diff. Code and the Sage HRMS Field Sage HRMS Shift Codes.

  4. Double-click the cells in the Sage HRMS column to select from the list of  Sage HRMS shift codes.
  5. Click Save.
  6. Repeat steps 2-5 for each Profile ID set up in Employee Configuration.