Information on the report
- Company name and address (from the company profile), and federal and state tax reporting numbers for the company.
- Employee social security number, name, and address.
- Employee earnings and totals for the year that are subject to federal, Social Security, Medicare, state, and local taxes.
- Amounts withheld for federal, state, and local taxes.
- Amounts deducted for Social Security and Medicare taxes in the year.
- The names of the state and local tax authorities, as entered in the Local/Other Tax Codes.
Note: Sage HRMS Payroll uses Sage Payroll Tax Forms and eFiling by Aatrix services for printing and filing most government reports and forms. To learn more about the service, read About Sage Payroll Tax Forms and eFiling by Aatrix.
To print the report
- From Government Reports, select W-2s on Paper.
- Enter the payment year for which to print Forms W-2.
- Choose the style to print Forms W-2.
- In the From and To Employee fields, enter the range of employees on which to base the report, or choose a selection list of employees to include.
- Choose to sort the Forms W-2 by social security number, employee number, employee name, or class.
Tip: You can sort employees by status (active or terminated) on Aatrix W-2 Processing windows if you select the Sort by Active Employees option.
- Enter the employer name, address, and EIN (Employer Identification Number).
- Click
- A window opens to step you through verifying your employees' information and printing or eFile your forms.
- When finished, click .
Note: Sage Payroll Tax Forms and eFiling by Aatrix service limits printing the forms to Laser W-2 4-Up Blank with backer on all 4 panels. When printing W-2s to distribute to your employees, use the form style W-2 Laser from the drop-down menu.
To review historical forms
Click on the button, and a Sage Payroll Tax Forms and eFiling by Aatrix window opens with forms you have completed in the past with the service.