Using Delete Inactive Records

Before you start

To Delete Multiple Inactive Records

1. Open Payroll > Payroll Period Processing > Delete Inactive Records.
2. Select the type of records to delete:

   Delete employee history.

   You can delete check data from the history file only if the check:

   • Has a date older than the number of years specified at the Years of History to Keep field on the Processing tab of Payroll Options.
   • Has been posted to payroll and General Ledger.
   • Has a status of Cleared.

   Note that the system uses the year from the session date to calculate how much history can be deleted.

   Delete terminated employees.

   This option deletes "Terminated" employees who are not referenced in payroll history.

   In Sage HRMS, terminating the employee from HRMS will hide the employee from the payroll program.

   Delete inactive earnings/deductions.

   You can delete an earning/deduction only if it:

   • Has a status of Inactive.
   • Is not assigned to an employee.
   • Is not referenced in the history file.

   Delete inactive taxes.

   You can delete a tax only if it:

   • Has a status of Inactive.
   • Is not assigned to an employee.
   • Is not referenced in the history file.

3. Use the From/To fields to specify the range of inactive items to delete.
4. Click Proceed.

After deleting