Mass Update Pay Rate process

Use the Mass Update Pay Rate process to change the pay rate for an entire group of employees at one time. You select the group or groups of employees whose rates or amounts are to be changed as well as the new rate.

To run the Mass Update Pay Rate process:

1. Back up your data so you can restore the original data if necessary.
2. Select Employees > Processes > Mass Update Pay Rate.

3. On the Mass Update Pay Rate page, make your selections for the employees to be affected.

   Items on this page

   Items and their descriptions

    

   Item	Description
   Employer	Select Enterprise, Multiple, or the individual employer to be affected by the change. If you select Multiple, a two-list window opens where you select the employers to include.
   <organizations>	If only employees at a particular organization level are affected, select that organization. Leave the organization level blank to include all organizations within that level.
   Changed Since	If only employees whose pay rates changed since a specified date are affected, enter that date.
   Active	Select this check box to include active employees.
   LOA	Select this check box to include employees on leave of absence.
   Terminate	Select this check box to include terminated employees.
   Employee	Use the icon buttons to select a specific employee or group. See Selecting specific employees.
   Custom Criteria	If you want to use additional employee selection criteria, select the Criteria Table, the Criteria Builder or the FoxPro Expression Builder from the drop-down list. See Defining your own selection criteria.
   Exempt	You can choose to include either Exempt or Nonexempt employees. Leave this item blank to include both.

4. Click OK.

5. On the Pay Rate Update Selections page:

   1. For Pay Change Date, enter the date when the pay change is to be effective. Initially, this is the current date.
   2. For Change Reason, select the reason the employees receive a pay change. (This defaults to the first alphabetical description in thereason codes table.

   3. For New Pay Rate, either enter the new rate directly or use the Expression Builder to create an expression for the new pay rate.

      Example: To enter a new pay rate of $2,500, type 2500. Do not include a dollar sign or any commas.

      Example: To give employees a pay raise of 10 percent, use the Expression Builder or enter Pe.p_salary * 1.1.

6. Click OK to start the Mass Update Pay Rate process.

7. A message shows the number of employees the system will update and asks whether you want to proceed. Click Yes to proceed with the mass update of the pay rates.

   When the process is complete, the number of employees updated is displayed.