Copy a Benefit Plan
To create a new insurance or savings benefit
plan from an existing plan, follow the steps below. These steps
are written for an insurance plan, however, you can follow the same steps
for a savings plan.
- Select Setup > Employees > Benefits > Insurance Plans.
- On the Benefit Insurance Plans
page, select the plan you want
to use for your new plan and click More…. Make sure you select Enterprise
or a specific employer to get the correct list of plans.
- From the plan’s detail
page, click Copy Plan. The Copy Plan window opens.
- Enter a unique code and description
for the new plan.
- If you do not
want employees that are enrolled in the current plan to be automatically
enrolled in the new plan, click No and then click OK to continue setting
up the new plan. Otherwise, click Yes and move to the next step.
- Enter the date on which the old plan expires and then enter the date on which the new plan takes
effect.
- Click OK to continue
setting up the new plan. The program creates the new plan, finds
all employees and dependents who were enrolled in the old plan, and enrolls
them in the new plan. Expiration dates for the employee and dependent
enrollments will be set in the following manner:
- If
the employee or dependent’s enrollment expiration date in the old plan
is equal to the old plan’s expiration date, the new enrollment expiration
date will be set to blank.
- For example, the new plan’s start date is
2/1/17. The employee’s enrollment expiration date in the old plan is 12/31/17.
Since the enrollment expiration date (12/31) is equal to the old plan’s
expiration date (12/31), the enrollment expiration date for the new plan is set to blank (you can change the expiration date at any time in the
employee’s enrollment record).
- If
the employee or dependent’s enrollment expiration date in the old plan
is later than the new plan’s start date and not equal to the old plan’s
expiration date, the enrollment expiration date will remain the same as
it was in the old plan.
- For example, the new plan’s start date is
2/1/17. The employee’s enrollment expiration date in the old plan is 2/15/17. Since the enrollment expiration date (2/15) is later than the new plan’s
start date (2/1) and not equal to the old plan’s expiration date (12/31),
the enrollment expiration date for the new plan is set to 2/15/17, the
same as it was in the old plan.
- If you are linked to
Sage HRMS Payroll, when you copy a plan, the new plan will not be linked to a deduction
or earning even if the original plan was linked to one.