A plan year is a twelve-month period during which an employee earns benefits for a plan – for example, vacation time. At the plan year’s end, Time Off subtracts vacation time used from vacation time earned, calculates carryover units, and sets to zero the year-to-date figures to start a new plan year. For more information, refer to Set Up Employers for Time Off.
About Each Plan Year
Fiscal Plan Year
A fiscal plan year is a twelve-month period whose start date you enter on the Attendance Setup page when you set up each employer in your enterprise.
Sage HRMS calculates year-end carryovers on the last day of the fiscal year. In the subsequent years, the system automatically increments the year, using the same month and day.
If you set your fiscal year start date to July 1, 2016, the fiscal year runs from July 1 through June 30 in 2017 and in every following year. On June 30 each year, Time Off calculates all carryover units.
Annual Plan Year
An annual plan year is identical to a calendar year.
That is, January 1 is the start date and December 31 is the end date. The system calculates all carryover hours on December 31 each year.
Anniversary Plan Year
An anniversary plan year is a twelve-month period whose start date defaults to the adjusted seniority date in the employee's record.
However, if you need to start the plan for this employee on a date other than the adjusted seniority date, enter the date when you enroll the employee in the plan. Sage HRMS calculates year-end carryovers on each employee's anniversary date. The system automatically increments the year, using the same month and day.
If you set your anniversary year start date to April 1, 2016, the anniversary plan year runs from April 1 through March 31 in 2017 and in every following year. On March 31 each year, Time Off calculates all carryover units.
FMLA Rolling 12-month Plan Year
This type of plan year is available only when the plan type is FMLA.
The 12-month rolling period determines an employee’s balance of FMLA leave by measuring backwards 365 days from the date the employee starts taking FMLA leave. This is called the 12-month lookback period. Each day the calendar moves forward, the 12-month lookback period "rolls" forward one day. Note that the lookback period includes the date to which you are accruing.
For example, if you accrue to 11/29/2016, 365 days back is 11/29/2015with 11/28/2015 as the 366th day which is outside of the lookback period. If you accrue to 3/15/2017, 365 days back is 3/15/2016with 3/14/2016as the 366th day which is outside of the lookback period. In leap years, the extra day is included in the lookback.
The basic method of calculating an employee's available FMLA leave is as follows:
- Time taken before the first day of the 12-month lookback period is not used in the calculation because it was taken outside of the lookback period.
- Time taken within the 12-month lookback period is counted as time that is not available for the current FMLA leave request.