Field Level Security lets you limit access to certain categories of data for a specific employer. It is available for SAP Crystal Reports, Secure Query and some Sage HRMS detail pages. Field Level Security is set at the group level, and all the users you assign to the group must adhere to the type of security you select for each category.
When you initially add a security group, the group does not have access to view or update fields containing information in the following categories: Address/Phone, Salary, and EEO.You can provide access to view or update these fields through field level security.
Note: Field security is not available for standard reports. If you need to prevent certain employees from viewing specific fields on standard reports, consider removing the entire report from the menus to which the employees have access (use group security to remove reports from menus).
Field Level Access
Fields in the Address/Phone category pertain to home, not business information. This information is located on the Demographics page and includes the telephone number, street address, city, state and ZIP code, county, and country.
Fields in the Salary category are found on the Payroll Status page in Sage HRMS Payroll and the Current Pay Status page in Sage HRMS. Information includes the
- unit pay rate
- pay period salary
- hours/units worked per pay period
- pay frequency
- annual pay
- shift premium
- last pay change amount or percent bonus amount (if applicable)
- salary grade
- frequency of the employee’s contribution to savings plans
The EEO category controls access to EEO information and includes marital status, ethnic origin, gender and disability.
Note: Not all these fields are contained in the Sage HRMS system databases. Therefore, for some fields, you can only set field level security if you selected products other than the Sage HRMS system.
Setting Field Level Security
Set Field Level Security
- Select Setup > System > Security > Group Security.
- Select the group with whom you want to work.
- Click More…. The Security Group page opens.
- Click the Field Level Security tab.
- Select an employer from the Employer Selection list.
- For each applicable category, select the appropriate access level by selecting one of the options listed in the following table. Access rights to fields containing Address/Phone, Salary, or EEO information initially default to Not View.
Option Description Not View
Restricts users from viewing and updating the data. When users access areas of the system containing these fields, the word Hidden is displayed.
Note: If users cannot view a field which appears on a report, they are restricted from generating that report.
View
Enables users to view the data but restricts them from updating it.
Update
Enables users to view and update the data.
- Click to save your changes. You can then select another employer and set field security for that employer.
- When you are finished setting field security for employers, you can move to another tab on the Security Group page or click to close the page.