Delete Audit Trail Records

If you enabled the audit trail, each time you or another user makes a change with a task or to a page in any of the products you are using, the system creates an audit trail record. To maintain the audit trail files, the system requires a large amount of disk space. We strongly recommend you delete audit trail records frequently, otherwise the records might eventually consume all your hard disk capacity.

Note: We recommend you run the Audit Trail reports before you delete your audit trail records.

Delete Audit Trail Records in the desktop version of Sage HRMS

Warning! If you do not make a file selection or enter a date range, Sage HRMS will ask if you want to erase all audit records.

Select Setup > System > Processes > Delete Audit Trail Records.
Click the File button and select the files containing the audit trail records you want to delete. The list includes all files that are available to audit. If you do not select a file, Sage HRMS will delete audit trail records from all the files set up to audit.
Enter a date range to delete all changes that occurred during a specific period of time. If you do not enter a date range,Sage HRMS will delete all audit trail records for the selected file.
When you have selected your files and date ranges, click OK to start the process. When the process is complete, the system tells you how many records were deleted.
Click OK to close the message.

Delete Audit Trail Records in the premium web version of Sage HRMS

Delete Audit Trail Records

When you make changes in Sage HRMS and auditing is turned on, the system creates audit trail records to track what was updated and when. Over time, you may decide to change what is being audited and turn off auditing on specific files. The amount of audit trail records can grow large and take up a large amount of disk space. Use the Delete Audit Trail Records page in the premium web version of Sage HRMS to review all your audit history, including records from Files no longer being audited by your organization. You can remove older records you no longer need.

Note: We recommend you run the Audit Trail reports before you delete your Audit Trail records.

Search for Audit Trail Records

Select Setup > System > Maintenance> Delete Audit Trail Records.

The Delete Audit Trail Records page opens and displays fields to help you search for audit trail records.

Select Go to see all audit trail records regardless of date and Audit Status.
Use the date fields to return audit trail records from files currently being audited that were created within a specific date range.

Enter a From Date to return records created on or after that date.

Enter a To Date to return records created on or before that date.

Enter a date range to see a list of all changes that occurred during that specific period of time.

Click Go to search.

If records are found, results are organized into two tables depending upon the Audit Status (tracking) of the File. Each table includes the columns File, Record Count, and Date Range.

Select records to Delete

You can delete records from either table.

Caution! The system does not summarize the number of records deleted after the process is completed. Note the Record Count values before continuing.

To select all records in a table, select the check box in the table header.
To select individual records, select the check box next to each row.

Note: You must select at least one row from either table to enable Continue.

Click Continue to delete the selected audit trail records.

The page refreshes and displays the confirmation message:

"The selected Audit Trail Records have been deleted."