Employee's OHS page

To open this pageClosed Select Employees > View/Edit Employee, find the employee, select Safety, and then click OHS.

Use the OHS (Occupational Health and Safety) page to see a table of incidents (such as workplace accidents or injuries) for OHS regulations and reporting. This information can also be used for filing workers' compensation claims for related incidents. The table shows the incident date, case number, type of injury, whether this incident is reportable, whether this incident is a privacy case, and a description of the injury.

Note: It is your responsibility to comply with provincial and national regulations for OHS reporting and workers' compensation requirements.

  1. On the OHS page, click Add.
  2. On the Case tab, enter basic information about the incident, such as the date and type of incident.
  3. Click the Location tab and enter details about the location of the incident.
  4. Click the Incident tab and enter details about the incident.
  5. Click the Treatment tab and enter medical information about the incident.
  6. If applicable, click the Worker's Compensation tab and enter the claim number and other information.
  7. Click OK.
  1. In the table on the OHS page, highlight the incident you want to view.
  2. Either click More or click + at the beginning of the row.
  3. On the tabs, make any needed changes.
  4. Click OK.
  1. In the table on the OHS page, highlight the incident you want to delete.
  2. Click Delete.
  3. When asked if you want to delete the incident, click Yes.

Tabs on the employee's OHS details page

Items on the tab

 

Item

Description

Case

When you add an incident, Sage HRMS automatically assigns the next available case number, but you can change the number if necessary.

Type

Select the type of incident: Injury, Illness, or First Aid.

Injury Description

Select the description for the injury or illness.

check box Reportable

Select this check box if this incident is considered reportable to OHS.

check box Privacy Case

Select this check box if this incident is a privacy case.

Classification

(Required) Select a classification for the incident. If the incident Type is Injury, the classification is automatically Injury.

Severity

(Required) Select the severity of the injury.

Fatal / Date of Death

Select whether or not the employee died as a result of the incident. If it was fatal, you must enter the date of the employee's death.

Incident Date / Time

(Required) Enter the date and time the incident occurred.

Notified Date / Time

(Required) Enter the date and time your employer was notified of the incident.

Return to Work Date / Time

If applicable, enter the date and time the employee returned to work.

Last Worked Date / Time

Enter the date and time the employee last worked.

Days Away Range From

(Required if Severity is Days Away from Work) Enter the dates the employee was absent from work.

check box Override Days

Select this check box to enter the number of days the employee was absent from work.

Restricted / Transfer Days Range

(Required if Severity is Restricted/Transfer) Enter the dates the employee’s work was restricted.

check box Override Days

Select this check box to enter the number of days the employee’s work was restricted.

Items on the tab

 

Item

Description

Employer

 Displays the employer of the injured employee at the time of the incident. You can change this if needed.

<organization levels>

To track incidents by the various organization levels you have established, select the applicable organization levels and location that the employee was working in at the time of the incident.

Displays the injured employee place in the hierarchy (such as the division or department) at the time of the incident. You can change this if needed.

Job Title

Displays the job title of the injured employee at the time of the incident. You can change this if needed.

Event Location

Enter the location where the injury occurred. These codes are from the Injury Location code table. If applicable, also check the Incident occurred on premises check box.

Work Start Time

(Required) Enter the time the employee began work on the day of the incident.

check box Incident occurred on premises

Select this check box if this incident occurred on the premises of the work location.

Additional Location Information

Enter additional notes regarding the location. For example, you could indicate the injury occurred in the janitor’s closet at the plant. If the incident occurred off premises, specify exactly where the incident occurred.

Items on the tab

 

Item

Description

Employee Task Description

(Required) Describe what the employee was doing when the incident occurred.

Incident Detail Description

(Required) Describe the incident, including why it occurred.

Object Causing Harm

(Required) Enter what caused the injury (such as power saw).

Body Parts

Select the body parts injured during the incident or Non-Specified.

Injury Detail Description

(Required) Enter additional information describing the incident.

Items on the tab

 

Item

Description

check box Incident occurred at worksite

Select this check box if the incident occurred at the employee's worksite.

check box Emergency room treatment

Select this check box if the employee was treated in the emergency room.

check box In-patient overnight hospital stay

Select this check box if the employee was hospitalized overnight as an in-patient.

Physician/Care Provider Name and Address

(Required) Enter the name and address of the physician or care provider.

Treatment Facility Name and Address

(Required) Enter the name and address of the hospital or facility that provided care.

Facility Phone

Enter the telephone number of the treatment facility.

Report Date

(Required) Enter the date of the OHS report.

Filed By

(Required) Enter the person who prepared and filed the OHS report.

Position

(Required) Enter the position of the person who prepared the OHS report.

Phone

(Required) Enter the phone number of the person who prepared the OHS report.

Physician Notes

Enter additional information about the medical treatment by the physician for the incident.

Treatment Facility Notes

Enter additional information about the medical treatment at the treatment facility for the incident.

If applicable, use this tab to enter workers' compensation claim information.

Items on the tab

 

Item

Description

Claim Number

Enter the workers' compensation claim number.

Filed

Enter the date the workers' compensation claim was filed.

Closed

Enter the date the workers' compensation claim was closed.

Lost Time Cost

Enter the costs associated with time lost as a result of this incident.

Medical Costs

Enter the medical costs associated this incident.

The table on this tab shows information about the attachments associated with this employee's OHS incidents, including the title, upload date, and file name of each attachment.

  • To add a new attachment, click Add, and then enter the following information about the attachment.
  • To change an attachment, select it in the table and click More, and then change the following information about the attachment.

Items for the attachment 

 

Item

Description

Code

Select the code for this type of attachment.

Title

Enter the title for the attachment.

File

Displays the file name of the attachment.
Upload File icon

To select the attachment file, click this Upload File icon to open the Select file to attach window, locate and select the file, and then click Open.

Updated

Displays the date and time when the file was last uploaded.

check box selected Display in Employee Self Service

Select this check box if you want the employee to be able to view this attachment in Employee Self Service.