Using the Pre-Check Payroll Register Report

Information on the report

• Check date, amount of each check, and the calculation sequence.
• Each employee's number, name, SSN/SIN, and times late.
• Each employee's earnings, deductions, and taxes, itemized with amounts, G/L accounts, the number of pieces or base amount, if appropriate, the rate/amt/pct, pooled tips, and the workers' compensation group/code.
• The employer's contributions and taxes, itemized with amounts, G/L accounts, the number of pieces or base amount (if appropriate), the rate/amt/pct, and the workers' group/ compensation code.
• Workers' compensation information, including each WC earning and the accounts associated to it, the base, the rate, the assessment amount, the workers' compensation group, and code.
• Totals for all employee and employer contributions, earnings and deductions, taxes, and accruals.
• Hours totals for regular, overtime, shift hours, and accruals.

If you sort by class, the report shows data associated with the selected class code or range of class codes for the selected employees.

To print the report

1. From Payroll Transaction Reports, select Pre-CheckPayroll Register.
2. At the Report Format field, choose to print the report in detail or summary.
3. At the Employee Number From and To fields, enter the range of employees.
4. Enter the range of check dates to include on the report.
5. Select the pay frequencies to include on the register.
6. If you want to use an employee selection list, enter it in the Selection List field.
7. Choose whether to include system-printed checkson the register.
8. If you chose to print in summary format, choose whether to include employee subtotals on the report.
9. If you chose to print in detailed format, choose whether to include:
• Detail dates and hours that were entered on the timecard
• Description for each G/L account reported, if your database is integrated with General Ledger.
• Optional fields, if you have defined optional fields in Payroll for transactions.
10. Choose to sort the register by Employee Number, Employee Name, Class, Pay Frequency, Pay Period End Date, or CheckDate.
• If you chose to sort the register by Class, Pay Frequency, Pay Period End Date or Check Date, choose to sort the register then by either Employee Number or Employee Name.
• If you chose to sort the register by Class, choose the class to sort by (Class 1, Class 2, Class 3, or Class 4). Then enter the range of class codes at the From Class Code and To Class Code fields.
11. If you have defined optional fields in Payroll for transactions, you can choose to print only the payroll checks that contain the optional fields that you enter in the optional fields table on this dialog box. For each optional field you enter in the table, you can specify the range of its values in the From and To fields.
12. Click Print.
13. When finished, click Close.

Published: May 17, 2017
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