Training Demographics

The Address and Phone tab contains the following fields:

Field Label	Field Description
Street 1	Employee’s home street address.
Street 2	Second line of the address.
City	Employee’s home city.
State /	Employee's state/.
ZIP /	Employee's ZIP/.
County	Employee’s home county.
Country	Employee’s home country.
Home	Employee’s home phone.
Business	Employee’s business phone.
Extension	Employee’s business extension.
Employee’s Email Address	Employee’s email address. If you are using Sage Employee Self Service, this is the From address for notification emails.

The following fields appear on the Personal tab.

Field Label	Field Description
First	Employee’s first name.
Middle	Employee’s middle name.
Last	Employee’s last name.
Nickname	Employee’s nickname. If you do not enter a nickname, Sage HRMS Train enters the first name and uses it in the Work Telephone Directory and the greeting on the Employee Benefits Statement.
Salutation	A title such as Dr., Mr. or Ms.
SSN /	Employee's Social Security Number /.
Birth Date/Age	Employee’s birth date. Sage HRMS Train fills in the Age field after you enter the date.
Marital Status	Indicates the employee’s marital status. This is a required field.
Ethnic Origin	Indicates the employee’s ethnic ID, which Sage HRMS Train uses in EEO reports. This is a required field.
Gender	Choose either Male or Female.
Disability	Indicates whether or not the employee is disabled. Choose Yes or No.
Smoker	Indicates whether or not the employee smokes. Choose Yes or No.

The Photo tab of the Demographics page lets you select a photograph in the form of a bitmap, jpeg, or gif file to attach to an employee's record. Whenever you open the Demographics page for the employee, you can view the employee's photograph.

Before you select a photo, Sage HRMS Train must be able to access it as a bitmap, jpeg, or gif file, that is, a file with the .BMP, .JPG or .GIF extension. Bitmaps, jpegs, and gifs are simply a collection of picture elements arranged in a pattern that resemble a picture.

Tip:  You can scan your photos and save them as bitmap, jpeg, or gif files.

To Select a Photo

1. Open the Demographics page for the employee to whom you want to attach a photo.
2. Click the Photo tab. The Photo tab opens and is blank if you did not yet select a bitmap, jpeg, or gif file.
3. Click Select. The Select a Photo File dialog box opens.
4. Choose the correct path and name of your photo's bitmap, jpeg, or gif file.
5. Select the correct file and click Open. The photo appears in the Photo tab.

To Remove a Photo

You can remove a photograph from an employee's record whenever necessary. From the Photo tab, click Remove to remove the photo.

Note: When you remove a photograph, you do not remove the file from your disk. You can select the photo again any time you want.