Employee Earnings Distribution Field List

Use these controls to create new earnings distributions or cycle through preexisting distributions you have set up in the past.

Either type the ID number for the employee you want to assign and then press Tab, or select the employee ID from the Finder.

Enter a 6 letter code that will distinguish the employee's distribution profile. This field allows you to create multiple distribution profiles for a single employee. This field is unique on an employee level basis - that is, different employees can have distribution profiles with the same distribution code, but a single employee cannot have two distribution profiles with the same distribution code.

Enter a description of the distribution code. This field has a limit of 30 alphanumeric characters.

Clear this check box to inactivate the earnings distribution for the employee.

A designation for how many rows of earnings distribution entries exist. You cannot edit this field, the system numbers the rows automatically.

Either type the earning code that is to be split for the employee and then press Tab on the keyboard, or select the earning code from the Finder. You can use only earnings assigned to the employee on the Pay tab of the Employee window.

A description of the earning code you entered. This field is automatically filled for you and cannot be edited.

Enter the type of accrual to be allocated. The choices available are:

• Payment - Choose this to designate an amount that should be paid against an accrual.
• Accrual- Choose this to designate a transaction to be calculated against an accrual.

Enter the percentage for which each earning will be allocated. The field can accommodate up to two decimal places.

The total percentage for a singular earning code must equal 100%. You will see an error message when you attempt to save your entries if the total entries for an earning code do not equal 100%.

The rate of the earning code entered in the Earning field. This value comes from the Pay tab of the Employee window and cannot be edited here. If you need to make a change to this field, you must make the change on the employee's Payroll Employee record.

Either type the distribution code that is to be assigned to the earnings distribution row and then press Tab on the keyboard, or select the distribution code from the Finder. This field will default to the distribution code assigned to the employee on the Pay tab of the Employee window. Only distribution codes assigned in the Earning/Deduction Setup window to the earning code in the Earning field can be used here.

Either type the expense account that is to be assigned to the earnings distribution row and then press Tab, or select the expense account code from the Finder. This field defaults to the expense account code assigned to the earning's Distribution Code on the Earning/Deduction Setup window. You can select only expense account codes assigned to the earning on the Earning/Deduction Setup window.

A description of the expense account code entered in Regular Expenses. This field cannot be edited.

Either type the general ledger segment code that is to be assigned to the earnings distribution row and then press Tab, or select the general ledger segment code from the Finder. Only general ledger segments set up as eligible for override on the Segments tab on the G/L Options window in Payroll Setup can be used. Up to 3 general ledger segments can be set up for override.

A description of the general ledger segment code entered in GL Segment. This field cannot be edited.